Medical Office Coordinator

CHCB, Inc.; Buffalo (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

CHCB, Inc. in Buffalo, NY is seeking a highly organized Administrative Assistant to join our team.

The role provides comprehensive administrative support to ensure efficient office operations, with emphasis on strong communication and professional demeanor. Responsibilities include answering calls, greeting visitors, managing emails, scheduling, preparing documents, handling mail, coordinating travel, maintaining supplies, and supporting multiple departments.

Qualifications

• Experience in the medical field is highly preferred.
• Proven experience as an administrative assistant or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• High school diploma or equivalent required; associate's or bachelor's degree preferred.

Responsibilities

• Answer and direct phone calls in a polite and professional manner.
• Greet visitors and direct them to the appropriate person or department.
• Respond to emails and correspondence in a timely manner.
• Schedule appointments and maintain calendars for management.
• Prepare and organize documents and reports.
• Handle and organize incoming and outgoing mail.
• Coordinate travel arrangements and accommodations when necessary.
• Maintain office supplies inventory and place orders as needed.
• Assist in the preparation of meetings and conferences.
• Provide administrative support to various departments as needed.

Skills

Organizational skills

Communication skills

Discretion and confidentiality

Multitasking

Teamwork

Independent work

Professional demeanor

Education

High school diploma or equivalent

Associate's degree preferred

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

CHCB, Inc. in Buffalo, NY is seeking a highly organized Administrative Assistant to join our team.

The role provides comprehensive administrative support to ensure efficient office operations, with emphasis on strong communication and professional demeanor. Responsibilities include answering calls, greeting visitors, managing emails, scheduling, preparing documents, handling mail, coordinating travel, maintaining supplies, and supporting multiple departments.