Administrative Coordinator & Events Specialist

Penn State University; State College (Centre County); On-site; USD 42,000 - 62,000; Full time

Job summary

Penn State University in Centre County, PA, seeks an experienced office administrator within Campus Recreation to plan, organize, and coordinate daily activities and processes. You will support budgets, records, and communications while ensuring policy compliance and efficient workflows.

The role involves supervising staff, coordinating interviews and onboarding, and collaborating across teams on events and training initiatives, with a strong emphasis on professionalism and discretion.

Qualifications

• Associate degree required.
• 4+ years of relevant experience or equivalent.
• Experience with university administrative processes preferred.

Responsibilities

• Plan, organize, and coordinate daily office activities within Campus Recreation.
• Create, organize, and maintain files, records, and databases.
• Coordinate full-time interview logistics and onboarding procedures.
• Supervise full-time and part-time staff, including hiring and performance management.
• Manage calendars, meetings, and travel arrangements; prepare materials for meetings.

Skills

Independent work

Communication skills

Multitasking

Attention to detail

Team leadership

Education

Associate degree

Tools

Microsoft Teams

Workday

SAP Concur

Job description

Penn State University in Centre County, PA, seeks an experienced office administrator within Campus Recreation to plan, organize, and coordinate daily activities and processes. You will support budgets, records, and communications while ensuring policy compliance and efficient workflows.

The role involves supervising staff, coordinating interviews and onboarding, and collaborating across teams on events and training initiatives, with a strong emphasis on professionalism and discretion.