Campus Life & Events Administrative Coordinator

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 30,000 - 36,000; Full time

Job summary

University of Pennsylvania in Philadelphia is seeking an Administrative Coordinator for University Life - Space & Events. This role provides administrative coordination and organizational support for Space + Event Services, reporting to the Manager, Business Administration, and coordinating calendars, meetings, and records across campus partners.

Ideal candidates will have a High School Diploma or GED with 5–7 years of related experience or an Associate's degree, strong Microsoft Office and

Qualifications

• High School Diploma or GED; 5–7 years of experience total.
• Associate's degree preferred.
• Experience in higher education or event management.
• Strong customer service orientation and interpersonal skills.
• Proficient in Microsoft Office suite and Outlook.

Responsibilities

• Coordinate recurring departmental administrative processes and schedules.
• Manage the Executive Director’s calendar and meetings.
• Maintain departmental records and proper document management.
• Assist with purchasing, invoicing, and expense processing.
• Support onboarding and cross-departmental coordination.
• Respond to inquiries and improve workflows.

Skills

Administrative support

Event management

Customer service

Microsoft Office

Outlook

Multitasking

Attention to detail

Education

High School Diploma or GED

Associate's degree preferred

Tools

Word

PowerPoint

Excel

Access

Outlook

Internet Explorer

Job description

University of Pennsylvania in Philadelphia is seeking an Administrative Coordinator for University Life - Space & Events. This role provides administrative coordination and organizational support for Space + Event Services, reporting to the Manager, Business Administration, and coordinating calendars, meetings, and records across campus partners.

Ideal candidates will have a High School Diploma or GED with 5–7 years of related experience or an Associate's degree, strong Microsoft Office and