Administrative Coordinator, Dean of Students Office

Wake Forest University; Winston-Salem (NC); On-site; USD 36,000 - 48,000; Full time

Job summary

Wake Forest University is seeking an Administrative Assistant to support the Office of the Dean of Students. The role includes coordinating administrative functions, scheduling, event planning, and acting as the front-line contact for guests and partners.

This is a regular 10-month staff position from August 1 through May 31. Requires strong professionalism, discretion, and calendar management skills, with proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent is required.
• Demonstrated professionalism, integrity and dependability.
• Ability to work independently with minimal supervision.
• Maintain confidentiality and exercise discretion with sensitive information.
• Effective and compassionate written and verbal communication skills.
• Strong calendar management and meeting coordination abilities.
• Proficiency with Microsoft Office and ability to create documents, reports, and presentations.

Responsibilities

• Support daily office operations and coordinating administrative functions.
• Serve as initial contact for the department and maintain a welcoming environment.
• Coordinate scheduling, case management-related tasks, and communications routing.
• Assist with basic needs support coordination and office transactions.
• Provide calendar support to Dean and Associate Deans and handle meeting logistics.
• Support committee and meeting materials preparation and pre-distribution.
• Assist with P-card reconciliation and expense report processing.
• Organize logistics for meetings, presentations and projects.

Skills

Professional communication

Confidentiality

Independent work

Diplomacy and judgment

Calendar management

Organizational skills

Education

High school diploma or equivalent

Associate degree +3 years office management experience

Tools

Microsoft Office Suite

Maxient

Job description

Wake Forest University is seeking an Administrative Assistant to support the Office of the Dean of Students. The role includes coordinating administrative functions, scheduling, event planning, and acting as the front-line contact for guests and partners.

This is a regular 10-month staff position from August 1 through May 31. Requires strong professionalism, discretion, and calendar management skills, with proficiency in Microsoft Office.