Department Programs Coordinator

Wake Forest University; Winston-Salem (NC); On-site; USD 40,000 - 64,000; Full time

Job summary

Wake Forest University is seeking an organized administrative professional to support the Program Director, Department Chair, and faculty. The role involves coordinating meetings, managing budgets, and maintaining department records.

The successful candidate will have a high school diploma or Bachelor’s degree with 1–3 years of related experience, strong communication skills, and proficiency in Microsoft Office and Workday.

Qualifications

• General knowledge of office management procedures and techniques.
• Knowledge of budget systems and financial procedures.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office and basic software.
• Ability to organize workflow and prioritize tasks.

Responsibilities

• Greet visitors and answer/redirect phone calls and inquiries.
• Coordinate meetings, room scheduling, and conference calls.
• Assist with budgeting, expenses, and ledger reviews.
• Enter courses and provide information to Dean’s Office as required.
• Maintain departmental records, inventory, and asset logs.
• Support faculty recruitment, onboarding, and leaves processes.
• Update department website and coordinate student worker hiring.

Skills

Office management

Effective communication

Confidentiality

Organization

Time management

Multitasking

Interpersonal skills

Education

Bachelor’s degree + 1-3 years experience

High school diploma + 1-3 years experience

Tools

Microsoft Office

Workflow systems (Workday)

Job description

Wake Forest University is seeking an organized administrative professional to support the Program Director, Department Chair, and faculty. The role involves coordinating meetings, managing budgets, and maintaining department records.

The successful candidate will have a high school diploma or Bachelor’s degree with 1–3 years of related experience, strong communication skills, and proficiency in Microsoft Office and Workday.