Academic Coordinator, Neuroscience & Biology

Wake Forest University; Winston-Salem (NC); Sur place; USD 40 000 - 64 000; Plein temps

Résumé du poste

Wake Forest University is seeking an organized administrative professional to support the Program Director, Department Chair, and faculty. The role involves coordinating meetings, managing budgets, and maintaining department records.

The successful candidate will have a high school diploma or Bachelor’s degree with 1–3 years of related experience, strong communication skills, and proficiency in Microsoft Office and Workday.

Qualifications

• General knowledge of office management procedures and techniques.
• Knowledge of budget systems and financial procedures.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Office and basic software.
• Ability to organize workflow and prioritize tasks.

Responsabilités

• Greet visitors and answer/redirect phone calls and inquiries.
• Coordinate meetings, room scheduling, and conference calls.
• Assist with budgeting, expenses, and ledger reviews.
• Enter courses and provide information to Dean’s Office as required.
• Maintain departmental records, inventory, and asset logs.
• Support faculty recruitment, onboarding, and leaves processes.
• Update department website and coordinate student worker hiring.

Connaissances

Office management

Effective communication

Confidentiality

Organization

Time management

Multitasking

Interpersonal skills

Formation

Bachelor’s degree + 1-3 years experience

High school diploma + 1-3 years experience

Outils

Microsoft Office

Workflow systems (Workday)

Description du poste

Job Description Summary

Performs a variety of duties including organizing and coordinating all administrative functions in assisting the Program Director, Department Chair, and faculty in carrying out their duties and responsibilities.

* This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Job Description

Essential Functions

• Greets visitors in a pleasant and professional manner, answers,places, directs phone calls, coordinates and monitors conferencecalls, takes messages and replies to questions regarding programs,office procedures, and policies.
• Collects/compiles information, such as memos, letters, reports,faculty syllabi, etc.
• Assists in planning, coordinating, and promoting departmentalevents, meetings, and activities.
• Maintains departmental inventory of supply items and ensuresfurniture, equipment, and facilities are in proper workingorder.
• Manages classroom usage through EMS (room scheduling system)and assists with maintaining classroom space and technology.
• Serves as department Business Administrator and attendsmeetings in order to stay up to date on Financial Services policies& procedures and shares information & policy changes withother members of the department.
• Maintains and analyzes all departmental funds; tracks andmonitors expenses; reviews department credit card transactions;reconciles general ledger on a monthly basis and submits journalentries as needed.
• Acts as Departmental Property Administrator (DPA) and maintainslog of fixed assets within the department.
• Enters courses into Workday and provides course information,such FYS offerings and Undergraduate Bulletin updates, to theDean’s Office as required.
• Assists with all processes related to faculty (e.g.,recruitment/on-boarding, leaves, fellowships, tenure and promotion,exits).
• Assists with major/minor declaration process and studentregistration.
• Serves as the primary liaison between the department and allother units on campus.
• Assists with department website updates and maintenance.
• Manages student employee hiring process and oversees workloadand timecard approval.
• Responds to administrative needs of faculty members.

Additional Job Description

Required Education, Knowledge, Skills, Abilities

• High school diploma plus one to three years related experience,or an equivalent combination of education and experience.
• General knowledge of office management procedures andtechniques.
• General knowledge of budget systems and financial andaccounting procedures.
• Ability to demonstrate effective communication skills bothverbally and in writing.
• Proficiency in Microsoft Office including Word, Excel,Internet, PowerPoint, database programs, and other software.
• Ability to operate peripheral office equipment (e.g., digitalcamera, scanner).
• Ability to maintain confidentiality of records andinformation.
• Ability to organize office workflow and prioritize workassignments.
• Accuracy and attention to detail.
• Ability to interact with faculty, staff, and administratorswith diverse backgrounds.
• Ability to work occasional evenings and weekends asrequired.
• Ability to update skills on a continual basis.

Preferred Education, Knowledge, Skills, Abilities

• Bachelor’s degree plus one to three years related experience oran equivalent combination of education and experience.

Accountabilities

Works under limited supervision. Reports directly to the ProgramDirector. Pro-Active in seeking out tasks and assignments.Commitment to position and the mission of the Department and theUniversity.

Physical Requirements

Sedentary work primarily involving sitting/standing; communicatingwith others to exchange information; repeating motions that mayinclude the wrists, hands, and/or fingers; and assessing theaccuracy, neatness, and thoroughness of the work assigned.

Disclaimer

The Wake Forest College embraces the exceptional learningopportunities afforded by a residential liberal arts experience forour students. Therefore, academic coordinators are expected to workon campus and participate in the academic and intellectual life ofthe campus that is unique to a residential college.

This position profile identifies the key responsibilities andexpectations for performance. It cannot encompass all specific jobtasks that an employee may be required to perform. Employees arerequired to follow any other job-related instructions and performjob-related duties as may be reasonably assigned by the employee’ssupervisor.

In order to provide a safe and productive learning and livingcommunity, Wake Forest University conducts backgroundinvestigations and drug screens for all final candidates being considered for employment.

The University is an equal opportunity employer and welcomes allqualified candidates to apply without regard to race, color,religion, national origin, sex, age, sexual orientation, genderidentity and expression, genetic information, disability andmilitary or veteran status. If you are an individual with adisability and need an accommodation to participate in the application or interview process, please contact [e-mail].

Time Type Requirement

Full time Note to Applicant:

This position profile identifies the key responsibilities andexpectations for performance. It cannot encompass all specific jobtasks that an employee may be required to perform. Employees arerequired to follow any other job-related instructions and performjob-related duties as may be reasonably assigned by his/hersupervisor.

In order to provide a safe and productive learning and livingcommunity, Wake Forest University conducts backgroundinvestigations and drug screens for all final staff candidatesbeing considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes allqualified candidates to apply without regard to race, color,religion, national origin, sex, age, sexual orientation, genderidentity and expression, genetic information, disability andmilitary or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need anaccommodation to participate in the application or interviewprocess, please contact [e-mail] or [phone].