Academic Coordinator, Department of Chemistry

Wake Forest University; Winston-Salem (NC); On-site; USD 35,000 - 50,000; Full time

Job summary

A respected academic institution seeks a proactive Academic Coordinator for the Department of Chemistry. Responsibilities include managing departmental finances, greeting visitors, coordinating events, and supporting faculty needs. Requires a high school diploma and 1-3 years of experience in office management or finances, with strong organizational and communication skills. Proficiency in MS Office is essential. This role supports an interactive academic environment in Winston-Salem, NC.

Qualifications

• 1-3 years of related experience or equivalent education.
• General knowledge of office management and financial procedures.
• Effective communication skills.

Responsibilities

• Manage departmental finances and communication.
• Coordinate events and meetings.
• Oversee classroom usage and technology.

Skills

Office management

Financial knowledge

Verbal communication

Written communication

Organizational skills

Attention to detail

MS Office proficiency

Confidentiality

Education

High school diploma

Bachelor’s degree (preferred)

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Academic Coordinator, Department of Chemistry

Wake Forest University seeks an organized and proactive Academic Coordinator to support the Department Chair and faculty in administrative and financial tasks.

Responsibilities

• Greets visitors, manages phone calls, directs conference calls, and handles messages.
• Collects and compiles information such as memos, letters, reports, faculty syllabi, and other departmental documents.
• Assists in planning, coordinating, and promoting departmental events, meetings, and activities.
• Maintains departmental inventory and ensures furniture, equipment, and facilities are functioning.
• Manages classroom usage through EMS and oversees classroom space and technology.
• Serves as department Business Administrator, staying informed of financial services policies & procedures and communicating changes.
• Maintains and analyzes departmental funds, tracks expenses, processes credit card statements, reconciles ledger, and submits journal entries.
• Enrolls courses into Workday and provides course information to the Dean’s Office.
• Supports faculty processes, including recruitment/on‑boarding, leaves, fellowships, tenure, promotion, and exits.
• Assists with major/minor declaration processes and student registration/communication.
• Assists with Graduate Committee administration, recruiting/visitation.
• Serves as liaison between department and other campus units.
• Maintains departmental website updates and maintenance.
• Manages student employee hiring process, workload and time‑card approval.
• Responds to faculty administrative needs, including seminar coordination.

Qualifications

• High school diploma plus 1–3 years of related experience, or equivalent education and experience.
• General knowledge of office management procedures and techniques.
• General knowledge of budget systems and financial/accounting procedures.
• Effective verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Internet, database programs) and other software.
• Ability to operate peripheral office equipment.
• Ability to maintain confidentiality of records and information.
• Strong organizational and prioritization skills.
• Accuracy and attention to detail.
• Ability to interact with faculty, staff, and administrators from diverse backgrounds.
• Willingness to work occasional evenings and weekends as required.
• Commitment to continuous skill development.

Preferred Qualifications

• Bachelor’s degree plus 1–3 years of related experience or equivalent.
• Two to three years of primary budget and/or financial management experience.

Physical Requirements

Sedentary work primarily involving sitting/standing, communicating with others, repetitive motions of wrists, hands, and/or fingers, and assessment of the accuracy, neatness and thoroughness of assigned work.

Additional Information

This position is not eligible for sponsorship of non‑immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity & expression, genetic information, disability and military or veteran status.

Accommodations for Applicants

If you have a disability and need accommodation for participation in the application or interview process, contact [e-mail] or (336) 758‑4700.