Administrative Coordinator & Data Entry Specialist

J&J Worldwide Services; Hawaii; On-site; USD 42,000 - 54,000; Full time

Job summary

J&J Worldwide Services in Hawaii is seeking an experienced Administrative Assistant to provide reception services, bidirectional support to the Project Manager, and maintain employee records in UltiPro. The role requires meticulous record-keeping and compliance with government deliverables.

Proficiency with MS Word, Excel and Outlook, strong organizational skills, and the ability to handle office equipment are essential. On-site work with occasional data entry into CMMS and related systems.

Qualifications

• Two years of prior office administrative experience.
• Proficient in Microsoft Word, Excel and Outlook.
• Strong organizational and documentation skills.
• Experience with office equipment (phones, fax, printers).

Responsibilities

• Provide reception services and greet visitors.
• Assist Project Manager with administrative support.
• Maintain employee records and upload documentation into UltiPro.
• Maintain safety files with electronic tracking of training and certifications.
• Upload licenses and certifications on site and electronically.
• Take meeting minutes and transcribe for distribution as required.
• Prepare and provide required reports to the government in accordance with SOW deliverables.
• Process invoices through Company’s accounts payable system.
• Schedule interviews and provide management with necessary paperwork.
• Assist onboarding of new hires.

Skills

Administrative experience

MS Word

MS Excel

MS Outlook

Organizational skills

Office equipment handling

Education

High School Diploma

Driver's License

Tools

UltiPro

DMLSS

CMMS

SmartsPro

Job description

J&J Worldwide Services in Hawaii is seeking an experienced Administrative Assistant to provide reception services, bidirectional support to the Project Manager, and maintain employee records in UltiPro. The role requires meticulous record-keeping and compliance with government deliverables.

Proficiency with MS Word, Excel and Outlook, strong organizational skills, and the ability to handle office equipment are essential. On-site work with occasional data entry into CMMS and related systems.