Maintenance Admin & Records Coordinator

Seaboard; Honolulu (HI); On-site; USD 42,000 - 54,000; Full time

Job summary

Seaboard in Honolulu, HI is seeking an Administrative Assistant to provide daily support to the team, prepare confidential reports, manage calendars, and coordinate meetings.

Responsibilities include maintaining records, generating ad hoc business reports, handling communications, and ensuring compliance with records retention policies. A high school diploma and strong English communication are required.

Qualifications

• High school diploma or GED is required.
• Experience in food manufacturing is desired.
• Excellent written and verbal communication skills.
• Ability to read and interpret documents in English.
• Ability to apply mathematical applications to practical situations.
• Ability to use computers and standard industry programs; understands recruiting metrics and reports; valid driver's license.

Responsibilities

• Develop and maintain records for supervisors and superintendents to ensure regulatory report compliance.
• Provide daily support, including ad hoc reports, presentations, and confidential materials.
• Ensure proper filing for PPE Audits and Hot Work Permits.
• Maintain the manning sheet and distribute weekly updates to management.
• Compile and update internal reports; revise as necessary.
• Maintain records aligned with Records Retention Policy and secure files daily.
• Develop attendance metrics charts for hourly staff and send weekly reports.
• Answer and screen telephone calls; take messages.
• Order and manage office supplies to maintain availability.
• Assist supervisors with calendars and external calls; coordinate meetings.
• Perform projects assigned by the Director and build cross-level relationships.
• Schedule appointments and travel; prepare correspondence as needed.

Skills

Excellent written and verbal comms

英语/English literacy

Education

High school diploma or GED

Tools

Microsoft Office

Recruiting analytics tools

Job description

Seaboard in Honolulu, HI is seeking an Administrative Assistant to provide daily support to the team, prepare confidential reports, manage calendars, and coordinate meetings.

Responsibilities include maintaining records, generating ad hoc business reports, handling communications, and ensuring compliance with records retention policies. A high school diploma and strong English communication are required.