Administrative Coordinator — Construction & Programs

Private Corporation; Arizona; On-site; USD 38,000 - 52,000; Full time

Job summary

Private Corporation in Arizona seeks an Administrative Assistant to provide organizational and clerical support across the corporation, a heavy civil and general construction contractor.

The successful candidate will manage calendars, coordinate travel, draft correspondence, and maintain filing systems while handling project documentation and communications across construction and nonprofit program contexts within the same day.

Qualifications

• High school diploma or equivalent required.
• 2+ years in administrative or executive support.
• Proficiency with Microsoft Office; adaptable to new software.
• Preferred: associate's degree or relevant coursework.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel.
• Draft, proofread, and format correspondence and minutes.
• Maintain filing systems with consistent naming and version control.
• Process expense reports and invoices; support bookkeeping routing.
• Coordinate with subcontractors and clients to schedule meetings.
• Support trainings, events, and grant/training program administration.
• Maintain records for insurance, licensing, certification; renewals.
• Assist with project documentation and communications administration.

Skills

Calendar management

Travel coordination

Communication

Office coordination

Documentation

Education

High school diploma or equivalent

Associate’s degree or relevant coursework

Tools

Outlook

Word

Excel

PowerPoint

Microsoft Office

Job description

Private Corporation in Arizona seeks an Administrative Assistant to provide organizational and clerical support across the corporation, a heavy civil and general construction contractor.

The successful candidate will manage calendars, coordinate travel, draft correspondence, and maintain filing systems while handling project documentation and communications across construction and nonprofit program contexts within the same day.