Administrative Assistant III - Full-Time Office Support

ADAPT Community Network; New York (NY); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Industry-Leading Benefits

Job summary

ADAPT Community Network, formerly United Cerebral Palsy of NYC, is seeking an efficient administrative assistant to provide clerical and secretarial support to the Program Director and staff. The role requires professionalism, discretion, and strong organizational skills to keep daily operations running smoothly.

You will greet visitors, answer calls, manage mail, maintain filing systems, and support purchasing and billing processes.

Qualifications

• Ability to read, write, speak and understand English.
• Good interpersonal skills are required to interact effectively with employees, co-workers, other departments, outside contacts, etc.
• Due to sensitive nature of the position, must be able to maintain the strictest confidentiality.
• Ability to work independently and handle multiple tasks simultaneously.
• Knowledge of modern office practices and procedures including business correspondence, record keeping systems and office equipment.
• Moderate proficiency in the use of a personal computer and appropriate software.
• Good organizational skills.
• Good oral and written communications skills.
• Must pass agency computer-based software typing examination.

Responsibilities

• Greets visitors, ascertains their needs and directs them accordingly.
• Answers telephone and screens calls for program director and/or other department staff.
• Works cooperatively with other administrative assistants on joint assignments.
• Interacts respectfully with persons receiving services encountered in course of work activities.
• Relays information as necessary from and to bus drivers and/or transportation liaison.
• Directs all important situations, inquiries and questions to supervisor.
• Types records, reports, correspondence, etc.
• Types requisitions for purchase orders, tracks delivery of items and forwards packing slips or receiving reports to the purchasing department.
• Orders and maintains adequate inventory of office supplies.
• Receives, opens, sorts and distributes in-coming mail and packages.
• Records attendance for persons served on monthly calendar for billing purposes.
• Keeps track of staff attendance, vacations and sick leave and verifies accuracy of time and attendance forms.
• Maintains a filing system of administrative and program materials and keeps files current.
• Performs photocopying as needed.
• Reimburses staff for approved petty cash expenditures, maintains accurate petty cash records and arranges for replenishment as required.
• Sets up coffee and other refreshments for meetings as requested.
• Performs other related duties as requested.

Skills

Reading & writing English

Interpersonal skills

Confidentiality

Multitasking

Office software

Organization

Oral and written communication

Typing exam

Education

High School Diploma or GED

Some college or secretarial school

Tools

Office software (MS Office)

Job description

ADAPT Community Network, formerly United Cerebral Palsy of NYC, is seeking an efficient administrative assistant to provide clerical and secretarial support to the Program Director and staff. The role requires professionalism, discretion, and strong organizational skills to keep daily operations running smoothly.

You will greet visitors, answer calls, manage mail, maintain filing systems, and support purchasing and billing processes.