Administrative Coordinator – Student Affairs Leadership

Case Western Reserve University; Cleveland (OH); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Excellent healthcare

Retirement plans

Tuition assistance

Paid time off

Winter recess

Job summary

Case Western Reserve University seeks a detail-oriented Department Assistant 3 to provide comprehensive administrative support to senior university leaders in Student Affairs. Responsibilities include calendar and budget management, event coordination, and confidential handling of sensitive information on campus.

The role emphasizes coordination of programs, strong communication with diverse stakeholders, and a proactive approach to improve office procedures and support for students, families,

Qualifications

• 5 years of related administrative experience required.
• Experience supporting senior-level administrators, managing calendars, tracking budgets, coordinating projects, and handling confidential information preferred.
• High school education required. Associate's or Bachelor's degree preferred.

Responsibilities

• Provide primary administrative support to the associate vice president for student and family connections. Manage calendars, appointments, meetings, and events; prepare materials, agendas, and documents; monitor deadlines and follow up on actions.
• Track expenditures, commitments, balances, invoices, purchasing, and other financial transactions; authorize routine department expenditures; assist with budget analysis and forecasting; maintain budget records.
• Coordinate event logistics, including space, catering, registration, materials, and communications; track timelines and deadlines; provide on-campus support for evening and weekend programs.

Skills

Organizational skills

Calendar management

Budget tracking

Confidentiality handling

Communication skills

MS Office

Problem solving

Education

High school diploma

Associate or Bachelor's degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Case Western Reserve University seeks a detail-oriented Department Assistant 3 to provide comprehensive administrative support to senior university leaders in Student Affairs. Responsibilities include calendar and budget management, event coordination, and confidential handling of sensitive information on campus.

The role emphasizes coordination of programs, strong communication with diverse stakeholders, and a proactive approach to improve office procedures and support for students, families,