Construction Administrative Assistant

JLM Strategic Talent Partners; Anaheim (CA); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading educational institution in California is seeking an experienced administrative associate to perform various office and event coordination tasks. The ideal candidate will have at least one year of administrative support experience in an academic or business environment, along with knowledge of office systems and a proficient command of Microsoft Office. Responsibilities include scheduling, maintaining records, and assisting with events and communications, contributing to the effective operation of the office.

Qualifications

• Minimum one year's experience in an office environment.
• Knowledge of office systems, practices, and administration.
• Proficiency in Microsoft Office software.

Responsibilities

• Perform administrative duties, maintaining records and scheduling.
• Assist with coordination of events and communications.
• Handle travel arrangements for team members.

Skills

Office administration

Microsoft Office

Communication

Event coordination

Education

High school diploma or equivalent

Associate's degree or coursework in relevant field

Job description

At West Coast University, we share a passion for students and transforming healthcare education! As an associate for a certified Great Place to Work, you will join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship. As a part of this team, you will guide students to do more than change their own lives you will help change the lives of every patient they care for throughout their career.

You will make an impact by:

• Performing administrative responsibilities by drafting correspondence and reports, communicating with management, faculty, staff, and students, maintaining calendars, maintaining office records and budgets, processing and reviewing mail, arranging meetings, receptions, dinners, conferences, and travel arrangements to ensure professionalism and efficiency in all office operations.
• Assisting and coordinating the flow of incoming and outgoing communications by routing documents to and from appropriate parties including obtaining signatures, gathering, and relaying information as needed and returning signed documents to requestors.
• Responsible for completing expense reports; gathering receipts, scanning, and entering information in Concur or Excel, and reviewing.
• Assisting department with company events; researching and arranging payment to vendors, caterers, venues, and conferences. Assisting with event set-up and break down, and other miscellaneous event coordination.
• Scheduling, organizing, and facilitating meetings and events with appropriate offices and agencies, advising/contacting participants or invited guests, preparing agendas and programs, arranging for audiovisual and associated support equipment.
• Ordering and picking up meals and/or refreshments for meetings and other special events.
• Coordinating travel for multiple team members; researching and booking flights, hotels, and transportation.
• Preparing meeting materials, posting agendas, and taking minutes; maintaining permanent records and files; adhering to established procedures relating to minutes, agendas, posting of notices, etc.
• Coordinating incoming and outgoing mail distribution as instructed, preparing labels, mailings, and FedEx packages.

Your experience includes:

• A minimum of one year's experience performing increasingly complex and highly responsible office and administrative/secretarial support work of which involved administrative support work in an academic or business office environment preferred.
• Comprehensive knowledge of office systems, practices, and administration.
• Proficient skills and experience in Microsoft Office computer software systems that includes word processing, spreadsheets, and presentation software.
• Principles and practices of classifying, indexing, processing, retrieving, and controlling a large volume of records.

Education:

• High school graduate or equivalent required.
• Associate’s degree or coursework in accounting, administrative and personnel management, and data processing preferred.

WCU Company Overview

Do you want a career that allows you to make a difference in other people's lives? Discover what it means to truly believe in the work that you do at West Coast University.

At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates' professional growth.

WCU EEO Statement

West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.