Office Assistant

Western University of Health Sciences; Pomona (CA); On-site; USD 23,000 - 24,000; Part time

Job summary

Western University of Health Sciences is seeking two part-time Federal Work-Study students to support the Health Career Ladder programming. The role emphasizes in-person administrative tasks, event preparation, and communications.

Responsibilities include organizing materials, assisting with Saturday academies and other events, and promoting program updates via email and social media. Enrolled students with strong attention to detail excel in this team-oriented environment.

Qualifications

• Must be enrolled at Western University of Health Sciences.
• Must be eligible for Federal Work-Study.
• Preferred: bachelor’s degree or related administrative experience.
• Familiarity with Health Career Ladder is a plus.

Responsibilities

• Prepare materials and printouts for Health Career Ladder (HCL) events.
• Organize materials for HCL events, including Saturdays and other activities.
• Assist with communications, flyer design, and promotional materials.
• Assist with event logistics and storage management for program materials.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Education

Currently enrolled at WesternU

Eligibility for Federal Work-Study

Tools

Microsoft Office Suite

Microsoft Word

Job description

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture. At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others. Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Position Title

Position Title Office Assistant

Position Control Number FW1412

Position Status Part-time

Department 13012-Strategic Alliances - SA

Campus Western University Campus-Pomona, CA

Position Location California

The Center for Academic Community Engagement ( ACE ) is currently seeking two reliable and detail-oriented Federal Work-Study ( FWS ) student to provide administrative support for the Health Career Ladder Programming. The position will involve working primarily in person and will support program operations by organizing materials, and assisting with communications.

Knowledge, Skills and Abilities

• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.

• Must be currently enrolled at Western University of Health Sciences.
• Must be eligible for the Federal Work-Study.

Preferred Qualifications

• Preference will be given to individuals possessing a bachelor’s degree.
• Previous administrative or clerical experience is a plus.
• Familiarity with Health Career Ladder
• Experience with community events, outreach, working knowledge of higher education institutions.

Key Responsibilities

• Help prepare materials and printouts for HCL Events
• Help organize and prepare materials for HCL events, including Saturday Academies, Rainbow Academies, Fieldtrips, and other HCL -related events
• Assist with organizing, cleaning up, and maintaining storage areas where program materials are kept.

Communications & Promotion:

• Assist in drafting and sending email communications to participants and vendors
• Support in designing and preparing flyers and other program promotional materials
• Assist with promoting Health Career Ladder events and updates via social media channels.

Event Support:

• Attend Health Career Ladder Program events including but not limited to Saturday Academies.

Note:

• Saturday Academies happen once a month on a Saturday during the following months September, October, November, January, February, March, April.

Posting Details Continued

• Attend Health Career Ladder Program events including but not limited to Saturday Academies.

Saturday Academies happen once a month on a Saturday during the following months September, October, November, January, February, March, April.

Benefits and Culture

• Our faculty, staff, and administrators are 100% focused on student success.
• Our University culture creates the context for a nurturing and supportive environment.
• Faculty, staff, and students can expect to make deep, personal relationships within the University community.
• As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.
• WesternU’s core value of humanism encourages all to bring their whole self in all that they do.
• We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

Expected Pay Scale

Minimum

Minimum $17.00 Hourly

Maximum

Maximum $17.50 Hourly

Physical Demands

Do the essential functions of this job require lifting?

Do the essential functions of this job require lifting? Yes

If yes, list maximum weight and duration

The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.

Describe Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions. Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate.