Office Associate

University Of Nebraska Omaha

Omaha (NE)

On-site

USD 26,000 - 27,000

Full time

8 hours ago

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Job summary

The University of Nebraska Omaha seeks an Office Associate to support the Dean’s Office in the College of Arts & Sciences. This role provides administrative support to administration, faculty and staff, and handles office workflow, appointments, correspondence, budgets, data compilation and records control.

It may involve sensitive matters and requires independent judgment. Responsibilities include assisting department chairs, students and staff, maintaining files, coordinating meetings and

Qualifications

High school education or equivalent
2+ years of office or related experience

Responsibilities

Provide administrative support to the Dean’s Office, faculty and staff, including handling appointments, correspondence, grants and budgets.
Coordinate meetings, events and travel arrangements as instructed.
Process budget-related documents, reimbursements and other financial paperwork.
Assist with onboarding for new hires and maintain confidential records as appropriate.

Job description

General Requisition Information

EEO Statement:

The University of Nebraska does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its education programs or activities, including admissions and employment. The University prohibits any form of retaliation taken against anyone for reporting discrimination, harassment, or retaliation for otherwise engaging in protected activity. Read the full statement.

Job Title

Job Title Office Associate

Job Grade

Job Grade AB13H

Division

Division Academic Affairs

College/Dept

College/Dept College of Arts and Sciences

Department

Requisition Number

Requisition Number 2026-00273

FTE (full-time equivalency)

100

Work Schedule

40 hours/week

Does the position provide the opportunity to work Remotely/Telecommuting?

No remote/telecommute opportunity

Appointment Term

12- 12/12 months

Is this position essential personnel according to the inclement weather policy?

Pay Information

$19.230-$19.951 per hour ($40,000-$41,500)

Pay Schedule

Annually

FLSA Designation

Non-Exempt

Position Summary

As an employee of the Dean’s office in the College of Arts & Sciences, your responsibilities are to provide administrative support to administration, faculty and staff, including special projects, office workflow, academic support, appointments, correspondence, grant proposals, budgets, data compilation and records control. May perform duties of a sensitive and confidential nature. Requires use of independent judgment and knowledge of the department, college, and university policies. Perform a variety of duties on own responsibility under conditions where there is little opportunity for direct supervision. Will frequently assist department chairs, students, faculty, staff, and the public (community, outside reviewers, parents, visitors, etc.).

Responsibility Area: Administrative Support

Receive, monitor, and field telephone calls from the general public, vendors, outside media, current, and prospective students and campus personnel.
Open, date, sort, and screen incoming mail.
Maintain confidential records through retrieving, retaining, storing, compiling, coding, updating, distributing, and destroying files as appropriate.
Keep files in an orderly manner and prepare filing system directions for other users.
Maintain current list of key holders. Provide and collect keys (or request keycard access for others as appropriate.
Order and purchase office supplies for departments.
Ensure office equipment is in working order.
Submit work orders as needed.
Answer written, telephone, and in-person inquiries regarding departmental procedures.
Prepare and enter faculty workload information.
Provide undergraduate and graduate students support as needed such as permission numbers, and exams.
Assist faculty with activities such as assigning advisors, photocopying, posting grades, submitting grade changes.
Inventory equipment and supplies.
May assist with website content.
Other duties as assigned.

Percentage Of Time 20

Essential Function: Yes

Responsibility Area: Coordinate Meetings & Events

Arrange programs and meetings by scheduling classrooms, meeting rooms, issuing information, coordinating speakers, catering, and controlling event budget.
Set up meetings as instructed or as required, notifying all necessary parties.
Coordinate special projects and events, office activities, and committee meetings.
Prepare and distribute promotional materials for events.

Percentage Of Time 10

Essential Function: No

Responsibility Area:

Duties:

Post requisitions and advertising.
Monitor applications.
Arrange applicant travel accommodations.
Assist new hires with onboarding (e.g., background checks are completed, I9, W4, PDF , keys, access to electronic systems).
Prepare PAFs.
Prepare employees paperwork for pause, separation, and rehire.

Percentage Of Time 10

Essential Function: Yes

Responsibility Area: Budget/Financial Administration

Maintain, monitor, and reconcile monthly expenditures.
Prepare budget-related documents for review and approval by supervisor.
Keep all membership dues of various societies, organizations, and subscriptions up-to date.
Assist and monitor faculty with grant management as needed.
Make travel arrangements and accommodations.
Prepare necessary documentation for honorarium requests and ensure timely receipt of check for speaker.
Process expense reimbursements, deposits, and other financial documentation. Keep record of forms submitted.

Percentage Of Time 30

Essential Function: Yes

Responsibility Area: Supervising