Administrative Coordinator- CAS Deans Office and Schwalb Center

University of Nebraska - Omaha; Omaha (NE); On-site; USD 30,000 - 32,000; Full time

Job summary

University of Nebraska Omaha is hiring an Administrative Coordinator for the CAS Deans Office and Schwalb Center. The role involves providing administrative, financial, and HR/payroll support, coordinating events and meetings, managing budgets, and assisting with personnel and payroll processes while maintaining confidentiality and exercising independent judgment.

Requirements include a high school diploma or equivalent, two years of administrative experience, and financial recordkeeping.

Qualifications

• High school diploma or equivalent required.
• Two years of progressively responsible administrative experience.
• Experience in financial recordkeeping.
• Preferred bachelor’s degree in business or related field and experience in higher education or institutional environments.
• Familiarity with payroll systems; SAP/PeopleAdmin or similar HR/payroll systems preferred.

Responsibilities

• Serve as primary contact for inquiries and manage correspondence and confidential records.
• Coordinate office operations, schedules, events, and promote communications for the Schwalb Center.
• Monitor, reconcile, and track budgets; prepare financial documentation and handle transactions.
• Assist with HR/payroll tasks, including personnel actions, payroll verification, and onboarding/offboarding processes.
• Apply independent judgment and adhere to college and university policies.

Skills

Administrative support

Confidential records handling

Education

High school diploma or equivalent

Tools

SAP

PeopleAdmin

Job description

University of Nebraska Omaha is hiring an Administrative Coordinator for the CAS Deans Office and Schwalb Center. The role involves providing administrative, financial, and HR/payroll support, coordinating events and meetings, managing budgets, and assisting with personnel and payroll processes while maintaining confidentiality and exercising independent judgment.

Highlights

• Serve as primary contact for inquiries and manage correspondence and confidential records.
• Coordinate office operations, schedules, events, and promote communications for the Schwalb Center.
• Monitor, reconcile, and track budgets; prepare financial documentation and handle transactions.
• Assist with HR/payroll tasks, including Personnel Action Forms, payroll verification, and onboarding/offboarding processes.
• Use independent judgment and apply knowledge of college and university policies.
• Required software/technical skills include familiarity with payroll systems; preferred experience with SAP, PeopleAdmin, or similar HR/payroll systems.
• Compensation ranges from $22.11 to $23.076 per hour on an hourly, non-exempt basis.
• Required qualifications: high school diploma or equivalent, two years of progressively responsible administrative experience, and financial recordkeeping.
• Preferred qualifications: bachelor’s degree in business or related field and experience in higher education or institutional environments.
• Supports the operations of the College of Arts and Sciences Dean’s Office and Schwalb Center.