Administrative Coordinator: Budgeting, Scheduling & Events

Kamehameha Schools; Makawao (HI); On-site; USD 68,282,000 - 91,635,000; Full time

Job summary

Kamehameha Schools Maui is seeking an Administrative Coordinator to join the Lower Division Administrative Support Team. The role supports daily operations, coordinates calendars, meetings and office space, and handles routine budgeting, procurements, and reports.

The ideal candidate brings strong Microsoft 365 skills (Outlook, scheduling, calendar management) and advanced Excel for budget tracking, travel requests, events, field trips, and cross‑department coordination with students, faculty

Qualifications

• High School Diploma/Equivalent.
• Minimum of 3 years of administrative experience.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Ability to handle confidential information.

Responsibilities

• Provide general administrative support to departments.
• Manage calendar of department leaders and office space; schedule meetings and events.
• Prepare and distribute documents; maintain files and databases.
• Handle budget, purchasing, and monthly reconciliations.
• Coordinate travel and plan department events.
• Assist in preparing reports and train other staff.
• Coordinate facility repairs and liaise with staff/vendors as needed.
• Serve as central contact for visitors and external sources.

Skills

Microsoft 365

Outlook calendar

Excel (advanced)

Budget tracking

Procurement support

Education

High School Diploma/Equivalent

Job description

Kamehameha Schools Maui is seeking an Administrative Coordinator to join the Lower Division Administrative Support Team. The role supports daily operations, coordinates calendars, meetings and office space, and handles routine budgeting, procurements, and reports.

The ideal candidate brings strong Microsoft 365 skills (Outlook, scheduling, calendar management) and advanced Excel for budget tracking, travel requests, events, field trips, and cross‑department coordination with students, faculty