Administrative Assistant, Publishing

Kamehameha Schools; United States; Hybrid; USD 29,000 - 39,000; Part time

Job summary

Kamehameha Schools is seeking an Administrative Assistant to support the Publishing division. This temporary, part-time role handles administrative tasks, budget and procurement support, and event coordination.

The position operates in a hybrid setup at Kawaiahaʻo Plaza, Honolulu, with a flexible schedule of 10–20 hours per week. The ideal candidate is organized, customer-focused, and collaborative, with at least 1 year in an administrative role and strong communication skills.

Qualifications

• High School Diploma or equivalent.
• Minimum of 1 year administrative or directly related experience.
• Ability to work flexibly.
• Good written, verbal, and interpersonal skills.
• Good organizational skills.
• Ability to work with general office equipment.
• Good computer knowledge.
• Ability to handle confidential information.
• Demonstrated knowledge of accountability, change, collaboration and teamwork, communication, and innovation.

Responsibilities

• Provides general administrative support to different departments within the division/group.
• Receives and screens incoming messages and correspondence.
• Provides information and responds to inquiries.
• Disseminates information internally.
• Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying as needed.
• Establishes and maintains files, including confidential personnel, payroll, and student records.

Skills

Organizational skills

Interpersonal skills

Written communication

Verbal communication

Flexibility

Confidentiality

Computer literacy

Office equipment

Education

High School Diploma/Equivalent

Tools

MS Office

Job description

Job Posting Title

Administrative Assistant, Publishing

Job Summary

Job Posting Title Administrative Assistant, Publishing Employee Type Temporary (Fixed Term) Recruiting Start Date 08-06-2026 Job Exempt? No Recruiting End Date 08-19-2026 Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana! Kamehameha Schools is seeking a detail-oriented and proactive Administrative Assistant to support the operations of Kamehameha Publishing. This role provides critical administrative, budget, procurement, and event coordination support while serving as a key point of contact for internal and external partners. The ideal candidate thrives in a collaborative environment, enjoys managing multiple priorities, and continuously looks for ways to improve processes and operational efficiency. If you're organized, customer-focused, and passionate about supporting meaningful work, we encourage you to apply. This is a temporary, part-time position, typically scheduled Monday through Friday for approximately 10-20 hours per week and based at our Kawaiahaʻo Plaza location. The role follows a hybrid work arrangement, with remote work flexibility available based on business needs and manager approval.

Essential Responsibilities

• Administration Provides general administrative support to different departments within the division/group.
• Receives and screens incoming messages and correspondence.
• Provides information and responds to inquires.
• Disseminates information internally.
• Provides documentation handling including typing of routine correspondence, transmitting, faxing and copying on an as needed basis.
• Establishes and maintains files, many confidential in nature that may include personnel, payroll, student records, and general office files.
• Communicates and provides information for visitors and outside sources.

Fiscal/Budget Management

• Assists in the preparation and maintenance of the department budget, including handling purchase requisitions, purchase orders, and reimbursement claims.

Event Management

• Coordinates and arranges staff events.

Project Support

• Assists in preparing reports needed by the department.
• Provides back up to other administrative staff and cross trains.

Position Requirements

• An equivalent combination of education and experience may substitute for the requirements listed.
• High School Diploma/Equivalent.
• Minimum of 1 year administrative or directly related experience.
• Ability to work flexibly.
• Good written, verbal, and interpersonal skills.
• Good organizational skills.
• Ability to work with general office equipment.
• Good computer knowledge.
• Ability to handle confidential information.
• Demonstrated knowledge of and/or skill in organizational competencies of accountability, change effectiveness, collaboration and teamwork, communication, Hawaiian cultural commitment, and innovation.

Preferred Qualifications

• Experience working in an educational setting.

Physical Requirements

• Frequently sits, perform desk-based computer tasks and grasp light or fine manipulation, talk or hear.
• Occasionally stand and/or walk, write by hand, and lift and/or carry, push and/or pull objects that weigh up to 10 pounds.
• Rarely twist, bend, stoop, squat, kneel, crawl, climb, reach or work above shoulder, or grasp forcefully.

Working Conditions

• Work is conducted in an office environment and may require work to be conducted in non-standard workplaces.
• Work is typically conducted Monday through Friday at normal business hours.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned.

Hourly Compensation and Benefits

Work Year Pay Range 21.35 - 28.30

Based on the compensation range provided below, salaries are commensurate with job-related experience, skills and competencies, education, internal equity, length of work year, and other organizational needs. At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information.

Primary Location

Kawaiahao Plaza City, State Honolulu, Hawaii

Additional Locations

Kamehameha Schools offers a dynamic, innovative and collaborative work environment for growth-minded individuals who embrace culture and diversity. Deeply committed to shaping a thriving and vibrant future for Native Hawaiians, Kamehameha Schools aims at finding the right people for the right roles, who bring talent and passion to our mission. Our workforce is comprised of full- and part-time, on-call, and seasonal employees who work in various positions at locations across Hawaiʻi pae ʻāina (group of islands), including three K-12 campuses, 29 preschools, and other regional and support offices.

Learn more about us at www.ksbe.edu/careers!

Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms).