Administrative Coordinator — Academic & Operations

FHLB Des Moines; Seattle (WA); On-site; USD 48,000 - 65,000; Full time

Job summary

The University of Washington in Seattle is seeking an Administrative Coordinator for the Chemical Engineering department, based in Benson Hall. This full-time, on-site role supports both departmental operations and academic services, providing front-desk reception and event coordination.

You will handle mail, inventory, scheduling, and academic logistics, collaborating with Facilities and IT teams, ensuring confidentiality per FERPA. This role offers stable hours and benefits.

Qualifications

• High School Diploma/ GED and three years of office/administrative support experience.
• Strong attention to detail and ability to learn systems quickly.
• Excellent interpersonal, customer service, and communications skills, both written and verbal.
• Ability to handle confidential and sensitive information with discretion; understanding of FERPA requirements.

Responsibilities

• Serve as the receptionist and first point of contact for the department.
• Manage mail room and shipping/receiving of packages; process receipts and packing slips.
• Coordinate academic events and day-to-day academic operations.
• Schedule classrooms and maintain course details in Workday; manage conference room calendars.
• Assist Facilities Manager with infrastructure projects and administrative support.

Skills

Three years of office/administrative

Strong organizational skills

Excellent interpersonal and written/or

Ability to learn systems quickly

Tools

Microsoft Office Suite

Google Workspace

Job description

The University of Washington in Seattle is seeking an Administrative Coordinator for the Chemical Engineering department, based in Benson Hall. This full-time, on-site role supports both departmental operations and academic services, providing front-desk reception and event coordination.

You will handle mail, inventory, scheduling, and academic logistics, collaborating with Facilities and IT teams, ensuring confidentiality per FERPA. This role offers stable hours and benefits.