Engineering Administrative Coordinator

Widener University

Chester (Delaware County)

Hybrid

USD 38,000 - 48,000

Full time

9 days ago

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Job summary

Widener University is seeking an Administrative Support Specialist for the School of Engineering in Chester, PA. The role provides clerical and administrative support to the Mechanical and Chemical Departments and reports to the Assistant Dean.

The ideal candidate is detail-oriented, customer-service focused, and adept at prioritizing tasks in a fast-paced environment. The position supports faculty, students, staff, and departmental initiatives, contributing to academic excellence, student

Qualifications

High School Diploma or GED.
Three or more years of secretarial or administrative support experience.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Ability to effectively use email systems, electronic calendars, and the Internet for research and information gathering.
Exceptional verbal and written communication skills.
Strong proofreading and editing abilities.
Ability to build positive working relationships with diverse groups.
Ability to prioritize tasks, maintain filing systems, and follow instructions.
Demonstrate basic arithmetic proficiency.
Ability to answer business telephones and manage routine office correspondence with accuracy.
Manage sensitive information with discretion.

Responsibilities

Reception, communication, and directing phone calls, emails, and visitors.
Coordinate room reservations, scheduling, mail handling, and travel arrangements.
Prepare, proofread, and edit correspondence, reports, and presentations.
Maintain filing systems and databases, perform data entry and verify information accuracy.
Manage inventory of office supplies and assist with budgetary communications.
Provide clerical support for faculty searches and events.