Administrative Coordinator 4 - Temp Ops & Records, Data Focus

State of Louisiana; Baton Rouge (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

The Administrative Coordinator 4 position in Baton Rouge supports the Louisiana Department of Education’s Operations Division, handling contracts, procurement, records management, and technology-enabled process improvements.

Ideal candidates will have 3+ years in administrative services, strong spreadsheet skills, and a proactive problem-solving mindset to ensure compliance with state Civil Service rules and agency policies.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: every 15 semester hours equals six months of experience.
• Ability to follow policies and procedures to ensure compliance with rules and organizational policies.

Responsibilities

• Develop metrics and reports, track project progress, and recommend operational improvements.
• Support the Administrative Program Director 3 in document management and retention for the agency.
• Facilitate cross-team communications and follow up on action items to ensure alignment and accountability.
• Maintain and update databases, spreadsheets, and tracking tools for contracts, survey responses, attendance, or other program data.
• Draft, format, and proofread official correspondence, reports, presentations, talking points, and briefing materials for stakeholders.
• Maintain, organize, and update program files and shared drives in compliance with records retention policies.

Skills

Following Policies and Procedures

Managing Resources

Acting Decisively

Building and Supporting Teams

Leveraging Technology

Thinking Critically

Excel

Tools

Excel

Job description

The Administrative Coordinator 4 position in Baton Rouge supports the Louisiana Department of Education’s Operations Division, handling contracts, procurement, records management, and technology-enabled process improvements.

Ideal candidates will have 3+ years in administrative services, strong spreadsheet skills, and a proactive problem-solving mindset to ensure compliance with state Civil Service rules and agency policies.