Administrative Coordinator 4

State of Louisiana; Amite City (LA); On-site; USD 36,000 - 54,000; Full time

Job summary

Department of Children and Family Services (DCFS) in Amite, LA seeks an Administrative Coordinator 4 to be the first contact at the Tangipahoa Parish Child Support Enforcement Office. The role provides clerical, programmatic, and administrative support to staff, applicants, and clients, ensuring front-office operations run smoothly.

The ideal candidate will have three years of administrative services experience and the ability to follow policies, manage resources, and think critically.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: 15 semester hours equals six months of experience.
• Ability to follow policies and procedures to comply with rules.

Responsibilities

• Provides clerical support to the Child Support Enforcement Manager and staff.
• Maintains record of expenditures, tracking, monitoring, and reporting.
• Utilizes purchasing system to procure goods for office operations.
• Manages funds for drug testing and court-ordered paternity testing payments.
• Monitors travel expense claims.
• Serves as personnel officer for the Child Support Enforcement Office.
• Conducts annual inventory on equipment at the office.
• Serves as safety coordinator and prepares annual safety audit packets.
• Compiles and completes monthly, quarterly, and annual reports for higher level review.

Skills

Accepting Direction

Demonstrating Accountability

Following Policies and Procedures

Managing Resources

Thinking Critically

Job description

Department MISSION

DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.

Department VISION

We care for the well-being and safety of Louisiana's people.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

This vacancy is located in Tangipahoa Parish- DCFS Child Support Enforcement Office in Amite, LA.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

We’re looking for an Administrative Coordinator 4 to serve as the first point of contact at the agency in our Child Support Enforcement Office in Tangipahoa Parish, creating a welcoming environment for clients and visitors and providing administrative support that keeps our front office running smoothly.

This position provides clerical, programmatic, and administrative support functions for staff, applicants and clients of the Tangipahoa Parish Child Support Enforcement office.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties

• Provides clerical support to Child Support Enforcement Manager and staff.
• Maintains record of expenditures, including tracking, monitoring, and reporting.
• Utilizes purchasing system to purchase goods necessary for the operation of the office.
• Manages funds for drug testing and payment of court-ordered paternity testing.
• Monitors travel expense claims.
• Serves as personnel officer for the Child Support Enforcement Office.
• Conducts annual inventory on equipment at the Child Support Enforcement Office.
• Serves as safety coordinator and prepares annual safety audit packets to include driver training.
• Compiles and completes monthly, quarterly, and annual reports for submission to higher level agency personnel.

Position-Specific Details

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Career Progression: This position may be filled as a Administrative Coordinator 4.

Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location: Covington Region (Tangipahoa Parish)

Louisiana HB420 requires that all prospective DCFS employees complete and clear multiple background checks prior to employment with the agency.

NOTE: The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15.587.1 (c).

Must possess a valid driver's license & access to a personal vehicle before appointment.

No Civil Service test score is required in order to be considered for this vacancy.

* Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information

For further information about this vacancy contact:

Shelby Young
DCFS Human Resources
[e-mail]

DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer (SAME) for People with Disabilities" that supports the recruitment, hiring, and retention of individuals with disabilities.