Administrative Assistant 4

State of Louisiana; New Orleans (LA); On-site; USD 38,000 - 52,000; Full time

Job summary

State of Louisiana is seeking an Administrative Assistant IV to support the Commander of Troop NOLA with a high level of administrative function and discretion.

The role requires three years of administrative experience, with substitutions described in the official job specs. Working hours are 8:00 AM to 4:30 PM, Monday through Friday, with compensation based on qualifications and experience.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: every 15 semester hours equals six months of experience.

Responsibilities

• Responds to requests for information and interprets department rules and regulations.
• Independently composes and types correspondence involving complex, sensitive, and non-routine matters.
• Represents the supervisor in matters and may exercise signature authority.
• Serves as liaison between supervisor and staff.
• Assesses issue importance or conflicts and briefs the supervisor.
• Types special reports by selecting information from multiple sources.
• Prepares meeting materials such as agendas, handouts, binders, etc.
• May attend meetings and transcribe minutes.
• May type contracts, obtain signatures, and track contracts through approval.
• Monitors expenditures and ensures adherence to budgetary commitments.

Skills

Accepting Direction

Communicating Effectively

Thinking Critically

Job description

The mission of Louisiana State Police Troop NOLA is to strictly regulate and control authorized gaming entities in accordance with the Louisiana Gaming Control Board (LGCB). We are seeking an Administrative Assistant IV to serve as the assistant and aide to the Commander of Troop NOLA.

Selected Core Competencies

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Selected Preferred Competencies

• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Building Trust: The ability to create a safe and supportive environment where others feel comfortable speaking up, sharing ideas, and acknowledging mistakes.
• Developing Performance: Builds the future potential of others by supporting long-term growth, skill development, and career progression.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Programs: The ability to plan, execute, monitor, and evaluate programs to achieve strategic objectives and long-term outcomes.

If you're professional, organized, and thrive in a people-centered environment, this could be the opportunity for you!

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

As the Administrative Assistant IV, your job duties include, but are not limited to the following:

• Responds to requests for information; may require interpretation of department rules and regulations.
• Independently composes and types of correspondence involving complex, sensitive, and non-routine matters.
• Represent the supervisor in various matters, providing input and possibly exercising signature authority.
• Serves as the liaison between supervisor and staff members.
• Assesses importance of issues or conflicts, and briefs supervisor.
• Complies and types of special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
• Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
• May attend meetings and transcribe minutes.
• May type contracts, secure appropriate signatures, and track contracts through the approval process.
• Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.

Position-Specific Details

Appointment Type: Probational, Promotional, or Job Appointment
Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday-Friday.
Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Contact Information

For further information about this vacancy, contact: Department of Public Safety, ATTN: Human Resources/Ariyana Perkins, P.O. BOX 66614, Baton Rouge, LA 70896, Email: [e-mail]