Administrative Coordinator 4-OCOS-Ops

State of Louisiana; Baton Rouge (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

The Administrative Coordinator 4 position in Baton Rouge supports the Louisiana Department of Education’s Operations Division, handling contracts, procurement, records management, and technology-enabled process improvements.

Ideal candidates will have 3+ years in administrative services, strong spreadsheet skills, and a proactive problem-solving mindset to ensure compliance with state Civil Service rules and agency policies.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: every 15 semester hours equals six months of experience.
• Ability to follow policies and procedures to ensure compliance with rules and organizational policies.

Responsibilities

• Develop metrics and reports, track project progress, and recommend operational improvements.
• Support the Administrative Program Director 3 in document management and retention for the agency.
• Facilitate cross-team communications and follow up on action items to ensure alignment and accountability.
• Maintain and update databases, spreadsheets, and tracking tools for contracts, survey responses, attendance, or other program data.
• Draft, format, and proofread official correspondence, reports, presentations, talking points, and briefing materials for stakeholders.
• Maintain, organize, and update program files and shared drives in compliance with records retention policies.

Skills

Following Policies and Procedures

Managing Resources

Acting Decisively

Building and Supporting Teams

Leveraging Technology

Thinking Critically

Excel

Tools

Excel

Job description

**This position is located in Baton Rouge, LA**

**This is a temporary Job Appointment that may last up to 4 years only**

Office of Chief of Staff-Operations Division

Job Focus Area

The Operational Support Services team provides targeted internal support to the Louisiana Department of Education focusing on the internal operations of the state agency. The Administrative Coordinator 4 will provide support to the team and agency in areas such as contracts and procurement, use of technology to improve processes and agency efficiency, and records management. This team member should have a supportive, problem solving, critical thinking mind set and should be ready to pivot and support the agency when a need arises.

Candidates with the following experience are encouraged to apply:

The Administrative Coordinator 4 should have experience in complex spreadsheet formula writing and in critically analyzing a technical problem and developing a solution for the problem.

AN IDEAL CANDIDATE SHOULD POSSES THE FOLLOWING COMPETENCIES:

• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value .
• Acting Decisively:The ability to make timely, confident decisions using sound reason.
• Building and Supporting Teams: The ability to combine one's actions and efforts with others to work toward achieving a common goal.
• Leveraging Technology: The ability to use digital tools, systems, and emerging technologies to improve efficiency and effectiveness..
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Develop metrics and reports, track project progress, and recommend operational improvements.
• Support the Administrative Program Director 3 in document management and retention for the agency.
• Facilitate cross-team communications and follow up on action items, ensuring alignment and accountability.
• Maintain and update databases, spreadsheets, and tracking tools for contracts, survey responses, attendance, or other program-related data.
• Draft, format, and proofread official correspondence, reports, presentations, talking points, and briefing materials for internal and external stakeholders.
• Maintain, organize, and update program files, records, and shared drives, ensuring compliance with state record retention policies and departmental procedures.

Position-Specific Details:

Appointment Type: Job Appointment. This position will be filled as a temporary job appointment that may last up to 4 years. The person hired for this position is expected to regularly report to the Baton Rouge office.

Career Progression: This position does not participate in a Career Progression Group

Work Schedule: Workdays are Monday - Friday; work hours will be determined.

Compensation: The salary offered will be determined based on qualifications and experience.

Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career and not the maximum amount we are allowed to pay a new hire.

Contact Information:

Louisiana Department of Education – Human Resources

PO Box 96064

Baton Rouge, LA 70804

[e-mail]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.