ADMINISTRATIVE COORDINATOR 4-EXEC ADMIN

State of Louisiana; Hammond (LA); On-site; USD 22,000 - 37,000; Full time

Job summary

State of Louisiana in Hammond, LA seeks an Administrative Coordinator 4 to organize and support Executive Administration, including purchasing, credit-card duties, time admin, petty cash, and front-desk reception. The role emphasizes dependability, detail-orientation, and strong communication while supporting a public service agency.

The ideal candidate will have three years in administrative services with potential experience substitution and a path for career progression within the agency.

Qualifications

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• The official job specifications for this role, as defined by the State Civil Service, can be found here.

Responsibilities

• Provides administrative support functions for Executive Administration.
• Performs complex duties requiring independent judgment, including purchasing, agency credit card duties, time administration, and petty cash.
• Serves as the main receptionist at the front desk of the Executive Administration office.

Skills

Accepting Direction

Demonstrating Accountability

Managing Resources

Job description

About This Job

EMBRACING OUR DIVERSITY MAKES US STRONGER

About This Job

EMBRACING OUR DIVERSITY MAKES US STRONGER

We believe that our individual differences are our strength, and it forms the foundation that allows our agency to empower individuals to experience a greater quality of life.

Our agency’s vision is that all people will be empowered to lead meaningful and productive lives among friends, relatives ,and neighbors regardless of behavioral health needs or developmental disabilities. We have been lighting the path forward into recovery by providing person-centered services to adults and children who meet the treatment criteria for substance use disorders, developmental disabilities, and/or mental health.

To learn more about our agency, please Visit our website.

Join Florida Parishes Human Services Authority (FPHSA) as an Administrative Coordinator 4 and become an essential part of our team! In this role, you’ll keep Executive Administration organized and running smoothly while taking on a variety of important responsibilities, including purchasing, agency credit card management, time administration, petty cash, and front-desk reception. If you’re dependable, detail-oriented, organized, have strong communication skills, and enjoy being the person others can count on, this is an opportunity to make a meaningful impact while supporting an agency dedicated to serving our community.

An Ideal Candidate Shall Possess The Following Competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Minimum Qualifications

Three years of experience in administrative services.

Experience Substitution

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

Job Duties and Other Information

• Provides administrative support functions for Executive Administration.
• Performs complex duties that require independent judgment, which includes the following: purchasing responsibilities; agency credit card holder duties; primary time administrator; petty cash custodian.
• Serves as the main receptionist at the front desk of the Executive Administration office.

Position-Specific Details

Appointment Type: Probational Appointment

Career Progression: This position will be filled as an Administrative Coordinator 4

Compensation: The salary range for the position is below.

• Administrative Coordinator 4: $15.76/hour minimum - $27.01/hour maximum

Salary may be negotiable depending on the chosen applicant’s level of experience. Note regarding the advertised pay range: The maximum amount listed is the maximum salary a person can make while in this title and NOT the maximum amount we are allowed to pay a new hire.

Location

Executive Administration is housed in Hammond, Louisiana.

Contact Information

For further information on this vacancy, please contact:

Emily Barthelemy

HR Analyst C

Florida Parishes Human Services Authority

835 Pride Drive, Suite B

Hammond, LA 70401

[e-mail]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:

Insurance Coverage

More information can be found at https://info.groupbenefits.org/

Parental Leave

– Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.
• I take ownership when prompted and meet basic expectations.
• I own results, meet standards, and respond to feedback professionally.
• I drive high performance, prevent issues, and model accountability.

02

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

03

MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

• I struggle to manage resources, don’t always follow required procedures, or have trouble keeping accurate records.
• I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
• I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team’s goals.
• I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.

04

MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.
• I follow direction with reminders and often need clarification or support.
• I follow direction reliably, adjust to feedback, and complete tasks on time.
• I adapt quickly, follow through, and help others adjust as needed.

06

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

• Required Question