ADMINISTRATIVE COORDINATOR 3

State of Louisiana; New Orleans (LA); On-site; USD 42,000 - 56,000; Full time

Job summary

Delgado Community College in New Orleans is seeking a dedicated Administrative Coordinator 3 to assist with property control measures across the college. You will support asset tagging, data entry, and records reconciliation in liaison with campus personnel.

This full-time role involves mailroom duties, package receipt, and maintaining the asset registry using WTS and shared drives; experience with PO storage is a plus. Appointment is probationary with verification steps.

Qualifications

• Two years of experience in administrative services.
• Ability to create assets in recoup and tag assets, and coordinate tagging with departments.
• Experience with data entry and audit preparation.
• Excellent mailroom and package handling skills.

Responsibilities

• Creating new assets in recoup and tagging assets. Liaise with college personnel to schedule tagging of larger assets within specific departments.
• Compares asset data with provided information and reconciles information accordingly.
• Assists with data entry in preparation for the annual certification and audit responses.
• Serves as mailroom backup staff. Duties include retrieving mail from USPS, distribution, and retrieving outgoing mail from all DCC campuses.
• Physically receives (signs for) and logs incoming packages, for the college, using WTS software from FedEx, UPS and other carriers.
• Adds/edits green tagged assets in a spreadsheet and saves to the property control shared drive. Saves purchase order(s) in the shared drive.

Skills

Administrative support

Data entry

Asset tagging

Mailroom operations

Record reconciliation

Tools

WTS software

Spreadsheets

Shared drives

Purchase orders

Job description

About This Job

Delgado Community College is a dynamic, open-admissions community college providing high-quality education through innovation and excellence in teaching and learning. The College offers a variety of academic and workforce programs through the Associate degree and is committed to nurturing and sustaining an inclusive culture to support student success.

Property Control Department

The hard-working staff of Facilities and Planning strive to build, maintain, and improve Delgado Community College. Our ongoing efforts are made possible through a team effort with the faculty, staff, and students as our institution continues to grow. We have dedicated employees who are committed to the upkeep and safety of our College. The Property Control department is seeking a motivated and dedicated individual to fill a full-time Administrative Coordinator 3 position to assist with a variety of property control measures on behalf of the college.

An Ideal Candidate Should Possess The Following Competencies

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported conclusions.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Building and Supporting Teams: The ability to combine one's actions and efforts with others to work toward achieving a common goal.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Join our team of exceptional faculty and staff!

Minimum Qualifications

Two years of experience in administrative services.

Experience Substitution

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

Job Duties and Other Information

• Responsible for creating new assets in recoup and physically tagging assets. Functions as liaison with college personnel to schedule tagging of larger assets within specific departments.
• Compares asset data with provided information and reconciles information accordingly.
• Assists with data entry in preparation for the annual certification and audit responses.
• Serves as mailroom backup staff. Duties Include retrieving mall from the USPS, distribution, retrieving outgoing mail from all DCC campuses.
• Physically receives (signs for) and logs incoming packages, for the college, using WTS software from FedEx, UPS and other commercial carriers.
• Adds/edits green tagged assets-in a spreadsheet and saves to the property control shared drive. Saves purchase order(s) in the shared drive.

Position-Specific Details

Appointment Type: Probational - This position may be filled as a Probationary Appointment requiring 12-24 months on probation.

All new hires will be subject to employment eligibility verification via the federal government's E-Verify system, background investigation, and previous employment verification.

DISQUALIFICATION

• Submission of a resume and/or paper application in lieu of the online application
• Failure to fully complete the education and work experience sections of the application
• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education).

Contact Information

Deshka Brodigan

Property Control Manager

Property Control

Facilities & Planning

Delgado Community College

[e-mail]

State Employees Benefits

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:

• Insurance Coverage – More information can be found at https://info.groupbenefits.org/
• Parental Leave – Up to six weeks paid parental leave. More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
• Holidays and Leave – State employees receive the following paid holidays each year: New Year's Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor.
• Retirement – State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include: Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system. Teacher's Retirement System of Louisiana (www.trsl.org). Louisiana School Employees Retirement System (www.lsers.net), among others.

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

01

• Yes
• No

02 DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.
• I take ownership when prompted and meet basic expectations.
• I own results, meet standards, and respond to feedback professionally.
• I drive high performance, prevent issues, and model accountability.

03 DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

04 TCr: Thinking Critically - How do you analyze information and draw meaningful conclusions from it?

• I miss key details or oversimplify information, and my conclusions may not be based on evidence.
• I try to analyze information, but I may overlook the relevance or credibility of my sources.
• I analyze key information, consider the evidence, and form logical conclusions based on credible sources.
• I uncover deeper insights by connecting different sources, questioning assumptions, and identifying patterns.

05 TCr: Thinking Critically - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

06 ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.
• I follow direction with reminders and often need clarification or support.
• I follow direction reliably, adjust to feedback, and complete tasks on time.
• I adapt quickly, follow through, and help others adjust as needed.

07 ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

• Required Question