Administrative Program Specialist B
State of Louisiana
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Benefits offered by this job
Job summary
The Department of Children and Family Services in Baton Rouge, LA seeks an Administrative Program Specialist B to provide administrative and general office management for the Bureau of General Counsel. The role requires independent judgment on complex tasks and proactive coordination with stakeholders.
Ideal candidates bring 4+ years in admin services or 6+ years in any field with admin experience, or a degree with relevant experience; the position offers state benefits and a defined schedule,
Qualifications
- Four years of experience in administrative services.
- Six years of full-time work experience in any field plus one year of experience in administrative services.
- A bachelor's degree plus one year of experience in administrative services.
- An advanced degree.
Responsibilities
- Prepare, manage and track annual budget.
- Consult with General Counsel to discuss fiscal requirements and project future needs for BGC staff.
- Monitor expenditures by reviewing reports and evaluate problem area.
- Prepare and process payment in LaGov Portal.
- Monitor expenditures by reviewing invoices.
- Prepare monthly budget status report.
- Delegated authority as Time Administrator Manager for BGC.
- Responsible for the preparation of the Performance Planning and Review for employees.
- Monitor supply needs and order supplies.
- Performs other duties as assigned for the smooth operation of the Department.
Skills
Education
Job description
To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.
To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.
A future where every child thrives in a loving environment, supported by empowered families and resilient communities.
Treating all people with dignity, compassion and respect, while providing services with integrity.
At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.
This position provides administrative and general office management services to the Bureau of General Counsel (BGC) within the Department of Children and Family Services. The duties of this position are highly responsible, and this position must exercise independent judgment in completing complex and diverse activities.
- Accepting Direction: The ability to be open and willing to follow guidance or instructions.
- Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
- Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
- Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.
If you're driven, collaborative, and ready to make an impact—this could be the opportunity for you!
- Four years of experience in administrative services; OR
- Six years of full-time work experience in any field plus one year of experience in administrative services; OR
- A bachelor's degree plus one year of experience in administrative services; OR
- An advanced degree.
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
- Prepare, manage and track annual budget.
- Consult with General Counsel to discuss fiscal requirements and project future needs for BGC staff.
- Monitor expenditures by reviewing reports and evaluate problem area.
- Prepare and process payment in LaGov Portal.
- Monitor expenditures by reviewing invoices.
- Prepare monthly budget status report.
- Delegated authority as Time Administrator Manager for BGC.
- Responsible for the preparation of the Performance Planning and Review for employees.
- Monitor supply needs and order supplies.
- Performs other duties as assigned for the smooth operation of the Department.
Probational, Promotional, or Job Appointment. This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.
Typically, work hours are 8:00 am to 4:30 pm, Monday - Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.
Baton Rouge, LA
Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency.
Human Resources
Department of Children and Family Services
HR.Inquiry@la.gov
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
- Insurance Coverage — More information can be found at https://info.groupbenefits.org/
- Parental Leave — Up to six weeks paid parental leave. More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
- Holidays and Leave — State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
- Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana School Employees Retirement System (www.lsers.net), among others
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