ADMINISTRATIVE COORDINATOR 3 or 4

State of Louisiana; Baton Rouge (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

The Louisiana Department of State is seeking a detail-oriented Administrative Coordinator 3 or 4 to support agency operations, including property control inventory, fleet management tracking, and safety and risk programs. The role emphasizes following policies, accountability, and adherence to civil service rules.

The position is located in Baton Rouge, LA, and offers a pathway from Administrative Coordinator 3 to 4 with probational or promotional appointment types.

Qualifications

• Two years of experience in administrative services.
• Experience substitution: every 15 semester hours earned equals six months of experience.
• Ability to follow, reinforce, or develop policies and procedures to ensure compliance with laws and Civil Service rules.

Responsibilities

• Implement fleet management procedures.
• Oversee the Fuel Trac program.
• Issue pool vehicles and rentals.
• Generate reports on GPS and fuel charges.
• Conduct audits.

Skills

Accepting Direction

Accountability

Policies & Procedures

Job description

The mission of the Secretary of State's office is to serve the public by meeting its legal responsibilities of collecting, securing, and communicating information that enhances commerce, ensures the integrity of Louisiana's elections, and preserves, presents, and makes accessible government information essential to Louisiana's operations and its recorded history.

The Louisiana Department of State is seeking a detail-oriented Administrative Coordinator 3 or 4 to join our team and play a critical role in supporting agency operations by assisting with property control inventory, fleet management tracking, and our safety and risk management programs.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Responsible for the implementation of procedures of the Fleet Management.
• Oversee the Fuel Trac program.
• Issue pool vehicles and rentals.
• Reporting pertaining to GPS and fuel charges.
• Conduct audits.

Position-Specific Details:

Appointment Type: Probational or Promotional

Career Progression: This position may be filled as an Administrative Coordinator 3 or 4

Division: Admin Division - Security-Property/Risk Management Section / One (1) vacancy

Location: Baton Rouge, LA

Contact Information

For further information about this vacancy, contact: Ashley Rathcke, HR Specialist

Secretary of State Nancy Landry

Human Resource Division

P. O. Box 94125

Baton Rouge, LA 70804-9125

[e-mail]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.