ADMINISTRATIVE COORDINATOR 3

State of Louisiana; Baton Rouge (LA); On-site; USD 42,000 - 62,000; Full time

Job summary

LSU AgCenter, a statewide campus of the LSU System, seeks an Administrative Coordinator 3 for the 4-H Youth Development Office in Baton Rouge. The role focuses on administrative support, travel arrangements, expense reports, and event planning for statewide extension specialists.

Work hours are 8:00 AM to 4:30 PM, Monday through Friday, with some nights and weekends; compensation is determined by qualifications and experience.

Qualifications

• Two years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

• Administrative Support: work with statewide extension specialists assisting with travel arrangements, expense reports, and planning for events and publications. Other duties include, but not limited to, record keeping, requisitions, purchase orders, supply management processing mail, and managing multi-line communication system, etc. (55%)
• Travel Planning and Event Coordination: Make travel arrangements, prepare and submit travel authorizations, and process expense reports for faculty and staff. Coordinate various events, trainings, meetings, and award trips. Maintain budget and reconciliation of all expenses for events. (45%)

Skills

Administrative coordination

Customer service

Job description

About This Job

LSU AgCenter focuses on research, extension and teaching to make advancements that will benefit generations. The LSU AgCenter is one of nine campuses of the LSU System. With offices in every parish and research stations across the state, the LSU AgCenter is committed to serving the citizens of Louisiana. That pledge includes our dedication to agriculture and the vital work of providing innovation and support for the food and fiber sector while improving agriculture’s valuable contributions to the state’s economy. Our educational efforts span nutrition and health, food safety, backyard gardening, disaster preparedness, storm recovery, youth development, managing insects and natural threats, economic development, resource conservation and so much more. The LSU AgCenter provides individuals, families, businesses, schools, industries and local governments with valuable information aimed at improving economic conditions, general wellness and quality of life. Our faculty members across the state are actively engaged in research that creates solutions for the many aspects of agriculture while serving all residents of Louisiana. For more information about the LSU AgCenter, please visit LSU AgCenter.

LSU AgCenter focuses on research, extension and teaching to make advancements that will benefit generations. The LSU AgCenter is one of nine campuses of the LSU System. With offices in every parish and research stations across the state, the LSU AgCenter is committed to serving the citizens of Louisiana. That pledge includes our dedication to agriculture and the vital work of providing innovation and support for the food and fiber sector while improving agriculture’s valuable contributions to the state’s economy. Our educational efforts span nutrition and health, food safety, backyard gardening, disaster preparedness, storm recovery, youth development, managing insects and natural threats, economic development, resource conservation and so much more. The LSU AgCenter provides individuals, families, businesses, schools, industries and local governments with valuable information aimed at improving economic conditions, general wellness and quality of life. Our faculty members across the state are actively engaged in research that creates solutions for the many aspects of agriculture while serving all residents of Louisiana. For more information about the LSU AgCenter, please visit LSU AgCenter.

The 4-H Youth Development Office is looking for an Administrative Coordinator 3 with excellent customer service and organizational skills. For more information please visit: Youth Development.

Competencies

• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Minimum Qualifications

Two years of experience in administrative services.

Experience Substitution

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

Job Duties and Other Information

As An Administrative Coordinator 3, You'll Help Create a Positive First Impression For Every Person Who Walks Through Our Doors. In This Role, You Will:

• Administrative Support: work with statewide extension specialists assisting with travel arrangements, expense reports, and planning for events and publications. Other duties include, but not limited to, record keeping, requisitions, purchase orders, supply management processing mail, and managing multi-line communication system, etc. (55%)
• Travel Planning and Event Coordination: Make travel arrangements, prepare and submit travel authorizations, and process expense reports for faculty and staff. Coordinate various events, trainings, meetings, and award trips. Maintain budget and reconciliation of all expenses for events. (45%)

Position-Specific Details

• Appointment Type: This position does not participate in a Career Progression Group.
• Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday. Some nights and weekends may be needed.
• Compensation: The salary offered will be determined based on qualifications and experience.
• Location: 4-H Youth Development Office, Baton Rouge, La.
• This position is not eligible for remote employment.

The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment. An Equal Opportunity/Affirmative Action Employer. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Contact Information

For further information about this vacancy contact: Rebecca Smelley at [e-mail].

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:

Insurance Coverage

More information can be found at https://info.groupbenefits.org/

Parental Leave

Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louiana School Employees Retirement System (www.lsers.net), among others