Administrative Coordinator 1-4

Louisiana Department Of Transportation and Development; Monroe (LA); On-site; USD 32,000 - 52,000; Full time

Job summary

Louisiana Department of Transportation and Development in Ouachita Parish, Monroe, LA, seeks a Maintenance Clerk in District 05. The role supports maintenance operations, maintains confidential files, and handles payroll audits using SAP and Agile Assets. Strong MS Office skills are required.

The ideal candidate will manage daily work reports, assist with procurement, and provide emergency support as needed. Monday-Thursday, 6:00 AM to 4:30 PM, with a path for career progression.

Qualifications

• No experience or training is required.
• Proficiency with SAP: Plant Maintenance, PTMW, MIGO, IW21-Notification, IW31-Work Order.
• Working knowledge of Agile Assets (La.GOV) and Microsoft Office.

Responsibilities

• Prepare, enter, and edit Daily Work Reports for Highway Foreman and staff, including materials, equipment, and man-hours in the SAP/Agile Assets/PTMW systems.
• Prepare and submit payroll audit package for review by the District Business Office.
• Maintain confidential files on employees, training, tools, and productivity used for planning and evaluation.
• Be proficient with SAP modules, eProcurement, Agile Assets (LaGOV), and Microsoft Office.
• May perform other duties including emergency/disaster support as needed.
• Appointment Type: Probational/Promotional; Work Schedule: Mon-Thu 6:00 AM to 4:30 PM.

Skills

Confidential file handling

SAP / Agile Assets

MS Office

Typing

Tools

SAP (Plant Maintenance)

Agile Assets (La.GOV)

Microsoft Office

Two-way radio

Job description

About This Job

This position is in District 05/Mechanic Shop/Unit 550 Ouachita Parish/ Monroe, LA it serves nine parishes of the Department of Transportation and Development and reports directly to the Mechanic Supervisor B. This position functions as Maintenance Clerk in a District wide or Parish wide Maintenance office. The incumbent must be self-motivated and able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations that may arise.

Candidates with the following specialized knowledge, skills, and abilities are encouraged to apply:

• Ability to maintain confidential files on employees, including personnel, training, small tools, and productivity used for Performance Planning and Review forms.
• A working knowledge of SAP, (Plant Maintenance, PTMW, MIGO, IFCU, IW21-Notification, and IW31-Work Order), Agile Assets (La.GOV), and Microsoft Office software.
• Ability to type, use a two-way radio, personal computer, fax machine, copier, PDAs, and printers.

An Ideal Candidate Should Possess The Following Competencies

• Accepting Direction - The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively - The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability - The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Please visit our DOTD Career Center for more information about our agency:

http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx

Minimum Qualifications

No experience or training is required.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

Job Duties and Other Information

• Ability to maintain confidential files on employees, including personnel, training, small tools, and productivity used for Annual Plannings and Performance Evaluation System.
• Be proficiently skilled with working knowledge of SAP- (Plant Maintenance, PTMW, MIGO, FV60, IFCU, IW21- Notification and IW31- Work Order), eProcurement, Agile Assets (LaGOV), and Microsoft Office software.
• Prepares, enters, and edits Daily Work Reports for Highway Foreman and other maintenance unit staff, which includes information on materials and equipment used, as well as, man hours spent in the Agile Assets, Plant Maintenance, and PTMW systems.
• Prepares and submits payroll audit package for review and audit by the District Business Office.
• May be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities.

Position-Specific Details

• Appointment Type: Probational/Promotional
• Career Progression: This position participates in a Career Progression Group
• Work Schedule: Monday-Thursday from 6:00 AM to 4:30 PM
• Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

DOTD EMPLOYEES: Refer to appropriate EDSM directive for required structured training requirements and PPM # 59 Workforce Development on training guidelines.

Contact Information

For more information regarding this vacancy, please contact:

Dillon Evans

Transportation Operations Manager

[phone]

[e-mail]

"The Louisiana Department of Transportation and Development (DOTD) does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Additionally, DOTD serves as a model employer for individuals with disabilities."