ADMINISTRATIVE COORDINATOR 2/3

DOS-Secretary of State; Lake Charles (LA); On-site; USD 35,000 - 55,000; Full time

Job summary

The Secretary of State's Office in Louisiana seeks an Administrative Coordinator to support the Registrar of Voters. You will handle administrative tasks, maintain voter rolls, greet visitors, process mail, and help manage data entry and office operations.

This probational appointment requires one year of administrative experience or educational substitution. Overtime during elections is required; Saturdays and extended hours during early voting.

Qualifications

• One year of experience in administrative services.

Responsibilities

• Operates a busy, multi-line phone system, greets guests as they enter the office, processes incoming/outgoing mail, and maintains a clean and organized office environment.
• Provides administrative support which includes e-mail, memo and letter correspondence; generates spreadsheets; distributes forms.
• Maintains filing system and contact database.
• Enters data into computer.
• Processes applications.

Skills

Accepting Direction

Accountability

Ethics & Integrity

Policies & Procedures

Job description

In your role as an Administrative Coordinator with the Registrar of Voters Office, you will help to administer Louisiana's voter registration laws by maintaining accurate voters rolls and support election operations. If you are organized, detail-oriented, and eager to contribute to the democratic process, we encourage you to apply.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

One year of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Operates a busy, multi-line phone system, greets guests as they enter the office, processes incoming/outgoing mail, and maintains a clean and organized office environment.

• Provides administrative support which includes e-mail, memo and letter correspondence; generates spreadsheets; distributes forms.
• Maintains filing system and contact database.
• Enters data into computer.
• Processes applications.

Position-Specific Details:

Appointment Type: Probational.

Career Progression: This position may be filled as an Administrative Coordinator 2 or 3.

Overtime Requirements:For every election cycle, the selected applicant must be available to work on the two Saturdays during early voting, extended daily hours during early voting and also the day of the election which is normally a Saturday. Overtime is required to support other election operations such as the canvass, recall petitions, etc.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Contact Information:

Ken Landry, HR Specialist
Secretary of State Nancy Landry
Human Resource Division
P. O. Box 94125
Baton Rouge, LA 70804-9125
[phone]