ADMINISTRATIVE COORDINATOR 4

CS-Division of Administrative Law; Baton Rouge (LA); On-site; USD 36,000 - 52,000; Full time

Job summary

The Division of Administrative Law in Louisiana seeks an Administrative Coordinator 4 to support adjudicatory operations. You will process and docket case documents, maintain electronic case files, and transmit orders and decisions.

This role requires professional communication with staff, attorneys, clients, and partner agencies to support case activities. Three years of administrative services experience and proficiency in data entry and auditing are expected.

Qualifications

• Three years of experience in administrative services.
• Experience working in a legal setting is preferred.
• Proficiency in data entry and auditing.
• Advanced communication skills.
• Advanced computer skills, including knowledge of Microsoft Office products.

Responsibilities

• Process incoming mail and docket all case-related documents and pleadings as instructed.
• Forward unrelated documents with guidance from the Deputy Clerk.
• Docket appeal requests filed with DAL as instructed.
• Mail and transmit administrative law judges' orders and decisions related to adjudications.
• Ensure information integrity in the electronic case management system via accurate data entry and docketing.

Skills

Administrative coordination

Data entry

Communication

Time management

Tools

Microsoft Office

Job description

The Division of Administrative Law is Louisiana's centralized administrative hearings panel. When disputes arise between certain state agencies and the people and entities they regulate, administrative law judges at DAL provide fair, prompt, an orderly adjudication.

Administrative Coordinator 4 position supports adjudicatory operations by processing and docketing case documents, maintaining accurate electronic case files, and transmitting administrative law judges’ orders and decisions. Communicates professionally with staff, attorneys, clients, the public, and partner agencies to support case activities.

An Ideal candidate should possess the following competencies:

Core Competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Selected Preferred Competencies:

• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity, and honesty, regardless of circumstances or personal benefit.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement
• Displaying professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Learning Actively: The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Process incoming mail and appropriately docket all case-related documents, pleadings, correspondence, etc., as instructed.
• Forwards any unrelated documents, with guidance from the Deputy Clerk, if necessary.
• Dockets appeal requests filed with DAL as instructed.
• Mails and/or transmits administrative law judges' orders and decisions related to adjudications.
• Ensures information integrity in the electronic case management system database by timely, thoroughly, and accurately performing data entry and docketing communications and other documents into the appropriate case file.
• Scans and dockets evidence and other documents received during adjudicatory proceedings.
• Communicates professionally and effectively by mail, telephone, or e-mail with other members of the DAL office, attorneys, clients, members of the public, and other state agency representatives

Position-Specific Details:

Appointment Type:

The position may be filled as probational appointment or probation in lieu of promotion

Compensation:

The maximum amount listed for the salary range is the amount a person can make throughout their career in the position and not the maximum amount we are allowed to pay at the time of hire.

Other Important Information:

• Experience working in a legal setting
• Proficiency in data entry and auditing
• Advanced communication skills
• Advanced computer skills, including knowledge of Microsoft Office products

*Information to support your eligibility for this job must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

Louisiana is a State as Model Employer (SAME) for individuals with disabilities. For further information about this vacancy contact:

Jasmine Worley

Human Resources

P.O. Box 94111

Baton Rouge, LA 70804

[e-mail]