ADMINISTRATIVE COORDINATOR 3 or 4 (OSC)

DOS-Secretary of State; Baton Rouge (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

The Secretary of State's Office in Baton Rouge seeks an Administrative Coordinator to support the Museum Division at the Old State Capitol. The role includes assisting the Director's office, processing requisitions, and providing general office support for a busy historic site that welcomes thousands of visitors each year.

Location is 100 North Blvd, Baton Rouge, LA. Appointment type is Probational or Promotional, offering growth opportunities within Civil Service.

Qualifications

• Two years of experience in administrative services.
• Experience Substitution: 15 semester hours equals six months of experience.
• Official job specifications can be found through the State Civil Service.

Responsibilities

• Serve as an assistant to the Assistant Director.
• Process requisitions/work with procurement.
• General office support including answering phones, maintaining files and mailing lists.
• Maintain the OSC events calendar.
• Timekeeping.
• Assist other areas within OSC as needed.

Skills

Accepting Direction

Following Policies and Procedures

Managing Resources

Job description

Mission

The mission of the Secretary of State's office is to serve the public by meeting its legal responsibilities of collecting, securing, and communicating information that enhances commerce, ensures the integrity of Louisiana's elections, and preserves, presents, and makes accessible government information essential to Louisiana's operations and its recorded history.

This position is at Louisiana's Old State Capitol, one of the liveliest museums in the region. The person who fills this job will handle some administrative tasks, assist with tours and special events and more. We see 50,000 guests a year from all over the country and the world. Looking for someone who is enthusiastic and willing to learn about all this National Historic Landmark has to offer.

Ideal Candidate Competencies

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Managing Resources: The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

Two years of experience in administrative services.

Experience Substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Serve as an assistant to the Assistant Director.
• Process requisitions/work with procurement.
• General office support including answering phones, maintain files and mailing lists.
• Maintain the OSC events calendar.
• Timekeeping.
• Assist other areas within OSC as needed.

Position-Specific Details

Appointment Type: Probational or Promotional

Career Progression: This position may be filled as an Administrative Coordinator 3 or 4

Division: Museum Division - Old State Capitol / One (1) vacancy

Location: 100 North Blvd, Baton Rouge, LA

No Civil Service test score is required in order to be considered for this vacancy.

Contact Information

For further information about this vacancy, contact:

• Ashley Rathcke, HR Specialist
• Secretary of State Nancy Landry
• Human Resource Division
• P. O. Box 94125 Baton Rouge, LA 70804-9125
• [e-mail]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.