Administrative Coordinator

Addison Group; Taylor (TX); On-site; USD 34,000 - 41,000; Full time

Job summary

The Addison Group is seeking an Administrative Assistant to support daily project operations at a large construction jobsite in Taylor, TX. This role provides administrative support to project managers and field personnel, focusing on documentation, tracking, onboarding coordination, and timely follow-up.

Candidates should be highly organized, detail oriented, and proactive, able to manage multiple priorities in a fast-paced construction environment.

Qualifications

• 2+ years of administrative experience; construction or jobsite experience strongly preferred.
• Strong Excel skills required.
• Detail-oriented with the ability to manage high volumes of paperwork and documentation.
• Proactive follow-up skills and accountability for outstanding items.
• Able to communicate with field personnel and management in a fast-paced construction environment.
• Ability to manage multiple priorities and work independently with minimal direction.

Responsibilities

• Provide day-to-day administrative support to project managers and field personnel.
• Maintain daily reports, project documentation, tracking logs, and administrative records.
• Coordinate new-hire onboarding and orientation, including tracking paperwork and following up on outstanding documentation.
• Monitor background check progress and communicate with HR regarding employee clearances and onboarding requirements.
• Create and maintain documents, spreadsheets, and reports using Microsoft Word and Excel.
• Proactively follow up with employees, project managers, and HR to ensure deadlines and documentation requirements are met.
• Support general office coordination and assist with additional administrative needs as they arise.

Skills

Administrative experience

Attention to detail

Multitasking

Communication

Independent work

Tools

Excel

Job description

Administrative Assistant

Location: Taylor, TX

Pay: $25–$30/hr

Duration: Ongoing Contract

Schedule: Monday–Friday, 7:00 AM–5:00 PM

Work Environment: 100% Onsite

Position Overview

Our client is seeking a Administrative Assistant to support daily project operations at a large construction jobsite in Taylor, TX. This position will provide administrative support to project managers and field personnel, with a heavy emphasis on documentation, tracking, onboarding coordination, and follow-up.

The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities in a fast-paced construction environment. Construction or jobsite experience is strongly preferred.

Key Responsibilities

• Provide day-to-day administrative support to project managers and field personnel.
• Maintain daily reports, project documentation, tracking logs, and administrative records.
• Coordinate new-hire onboarding and orientation, including tracking paperwork and following up on outstanding documentation.
• Monitor background check progress and communicate with HR regarding employee clearances and onboarding requirements.
• Create and maintain documents, spreadsheets, and reports using Microsoft Word and Excel.
• Proactively follow up with employees, project managers, and HR to ensure deadlines and documentation requirements are met.
• Support general office coordination and assist with additional administrative needs as they arise.

Qualifications

• 2+ years of administrative experience; construction or jobsite experience strongly preferred.
• Strong excel skills are required for this position.
• Strong attention to detail with the ability to manage high volumes of paperwork and documentation.
• Proactive follow-up skills and the ability to hold others accountable for outstanding items.
• Comfortable communicating with field personnel and management in a fast-paced construction environment.
• Able to manage multiple priorities and work independently with minimal direction.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.