Construction Administrative Assistant

The A List Staffing; Texas; On-site; USD 28,000 - 39,000; Full time

Job summary

The A List Staffing is assisting a well-established commercial construction client seeking a detail-oriented administrative professional to support multiple project managers with documentation at a Dripping Springs site.

Responsibilities include managing subcontractor contracts and change orders, tracking progress, organizing files in SharePoint, and assisting with billing workflows while maintaining Excel schedules and logs.

Qualifications

• Several years of administrative experience, ideally within construction or a project-based environment.
• Strong Excel skills and comfort learning new software systems.
• Excellent written and verbal communication skills.
• Construction industry experience is a plus but not required.
• Must be able to pass a physical and drug screen.

Responsibilities

• Provide administrative support to Project Managers and Project Directors supporting field operations
• Manage subcontractor documentation, including contracts, change orders, billings, lien releases, and approvals
• Track subcontractor progress and maintain logs, schedules, and records
• Upload, organize, and maintain project documentation using SharePoint
• Assist with subcontractor billing workflows, including scanning, coding, routing, and approvals
• Maintain and update schedules and reports in Excel

Skills

Excel

Administrative support

Communication skills

SharePoint

Detail-oriented

Tools

SharePoint

Job description

Job Description

Our client is a well-established commercial construction firm. This role is ideal for a detail-oriented professional who enjoys structured administrative work, thrives in a deadline-driven environment, and is comfortable supporting multiple project managers with complex documentation and processes. This position will at a job site located in Dripping Springs.

Key Responsibilities

• Provide administrative support to Project Managers and Project Directors supporting field operations
• Manage subcontractor documentation, including contracts, change orders, billings, lien releases, and approvals
• Track subcontractor progress and maintain logs, schedules, and records
• Upload, organize, and maintain project documentation using SharePoint
• Assist with subcontractor billing workflows, including scanning, coding, routing, and approvals
• Maintain and update schedules and reports in Excel

Qualifications

• Several years of administrative experience, ideally within construction or a project-based environment
• Strong Excel skills and comfort learning new software systems
• Excellent written and verbal communication skills
• Construction industry experience is a plus but not required
• Must be able to pass a physical and drug screen

Ideal Candidate Profile

• Detail-oriented and methodical with strong follow-through
• Comfortable working behind the scenes in a support-focused role
• Easy-going personality with the ability to work well with strong personalities
• Seeking long‑term stability in an administrative role rather than rapid upward mobility

Company Description

Specializing in professional office support staff positions.