Administrative Coordinator

UPMC; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Benefits package

Job summary

UPMC Physician Services is seeking a full-time Administrative Coordinator to join our team. This role coordinates the workflow of administrative staff and provides complex support to one or more departments, with emphasis on planning conferences and enhancing efficiency.

Requirements include a high school diploma or equivalent (or an associate degree) and 5 years in a progressive administrative role. Proficiency in MS Office and data analysis are essential for success.

Qualifications

• High school diploma or equivalent or associate degree.
• 5 years of experience in an increasingly responsible administrative support role.

Responsibilities

• Coordinate the workflow of administrative staff across department(s) or division.
• Plan conferences for department and department head.
• Provide advanced administrative support and draft material for presentations.
• Develop and send correspondence and meeting minutes.
• Review procedures to increase efficiency and assist in recruiting, hiring, and evaluating staff.
• Analyze data and develop reports for executives or departments.

Skills

Discretion and independent judgment

Data analysis

MS Office proficient

Organizational skills

Communication

Education

High School Diploma or equivalent

Associate degree (or equivalent)

Tools

Microsoft Word/Excel/PowerPoint/Outlook

Job description

UPMC Physician Services is looking for a full time Administrative Coordinator to join their dedicated team!

Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division.

This role will work Monday - Friday, daylight shifts.

UPMC offers a generous benefits package, an expansive total rewards package, opportunity to grow your career and much more.

Responsibilities:

• Plans conferences for department and department head
• Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments)
• Performs all responsibilities of an Administrative Assistant Sr
• Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas)
• Reviews administrative procedures and operating practices and makes recommendations to increase efficiency.
• Assists in recruiting, hiring, training, and evaluating the performance of employees
• Analyzes complex information requests and determines complex trends
• Develops reports for executive or department
• Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events)
• High school diploma or equivalent or associates degree.
• 5 years experience in an increasingly responsible administrative support role required.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products. Advanced knowledge of business processes and procedures.
• Working knowledge of accounting and financial principles and functions.
• Ability to analyze data. Ability to use discretion and independent judgment

Licensure, Certifications, and Clearances:

• Act 31 Child Abuse Reporting with renewal
• Act 33 with renewal
• Act 34 with renewal
• Act 73 FBI Clearance with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran