Administrative Assistant

The University of Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 23,000 - 32,000; Full time

Job summary

The University of Pittsburgh is seeking an Administrative Assistant to perform office support tasks on-site at UPMC Kaufmann, Oakland, with hybrid options after probation. Duties include word processing, calendar management, meeting scheduling, vendor communications, travel arrangements for events, and updating CVs or manuscripts.

Minimum education is high school diploma; associate degree preferred. This position offers a 37.5-hour work week, Monday to Friday, 8:30 a.m.

Qualifications

• High School Diploma or GED is required; an Associate's degree is preferred.
• Experience with office administration and calendar management is expected.
• Ability to communicate with vendors and coordinate purchases.

Responsibilities

• Word processing, proofreading, managing calendars, scheduling meetings and taking minutes.
• Purchasing office and laboratory supplies via Panther Express and related systems.
• Coordinate seminars, events and guest speaker visits, including travel and catering.
• Maintain files and electronic databases for manuscripts and grant submissions.
• Complete other duties as assigned.

Skills

Word processing

Proofreading

Calendar management

Meeting coordination

Vendor communication

Event planning

Education

High School Diploma/GED

Associate's degree preferred

Tools

Panther Express

OneCard

Pitt purchasing system

Job description

Job Description - Administrative Assistant (26006486)

Administrative Assistant

All Temps - Pennsylvania-Pittsburgh - ( 26006486 )

This position will require on-site work at UPMC Kaufmann in Oakland and may require some on-site training at UPMC Mercy Pavilion. Hybrid work options will be available after successful completion of the new hire provisional period.
Word processing, proofreading, managing calendars, scheduling meetings, monitoring calls, taking meeting minutes, and tracking.
Purchasing office and laboratory supplies, capital equipment, services, etc. via Panther Express, OneCard, and/or Pitt or UPMC purchase request, communicating with vendors regarding order status and expenditure tracking/reconciling.
Coordinate seminars, events, and guest speaker visits including scheduling, travel arrangements, room and catering arrangements, and processing honorariums and reimbursements.
Updating/editing CVs, Biosketches, manuscripts, grant submissions, and maintaining organized files and electronic databases for manuscript tracking and references.
Completing other duties as assigned.

A High School Diploma or GED is required for this position and an Associate's degree is preferred.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Department : Med-Physical Medicine & Rehabilitation

Campus : Pittsburgh

Minimum Education Level Required : High School Diploma/GED

Minimum Years of Experience Required : 2

Average number of working hours per week for this assignment : 37.5

Work Schedule : Monday - Friday, 8:30 a.m. - 5:00 p.m.

Is there a potential this assignment will result in a regular Staff position? : Yes

Work Arrangement : On-Campus: Teams that work on campus, in an office, or in a lab.

Requested Pay Rate : $20

Visa Sponsorship Provided : No

Background Check : For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances : Not Applicable

The University of Pittsburgh is an equal opportunity employer / disability / veteran.