Assistant Administrator

UPMC; Pittsburgh (Allegheny County); On-site; USD 180,000 - 240,000; Full time

Job summary

UPMC is seeking an Assistant Administrator to lead complex inpatient and outpatient operations across multiple Pittsburgh-area sites, including UPMC Presbyterian, Children’s Hospital, Mercy, and East. This executive role will manage ~200 staff while partnering with physicians and leaders to drive quality, efficiency, and patient experience.

The ideal candidate has healthcare operations leadership experience in inpatient and outpatient settings, with preference for surgical subspecialty exposure,

Qualifications

• Requires advanced degree and 4 years in a management capacity in health care administration.
• Experience in health care setting with accounting systems, third party billing and reimbursement.
• Experience in grant and contract administration, financial reporting, internal controls, and operational management.
• Ability to work with physicians, staff, CEO, CFO, and senior leadership.
• Knowledge of applicable federal, state, and local laws pertaining to physician business management.

Responsibilities

• Oversee department budgets and report monthly on performance against goals.
• Advise on research support, financial coordination, and long-range planning.
• Develop and implement department policy and strategic direction.
• Monitor operating statistics and referral patterns to identify trends and market opportunities.
• Coordinate recruitment and staffing across multiple sites and affiliations.

Skills

Leadership

Budgeting

Strategic planning

Healthcare operations

Education

Bachelor's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field

FMR Program Graduate

Master's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field

Master's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / Fellowship Program Graduate

Job description

UPMC is seeking a dynamic Assistant Administrator based primarily at UPMC Presbyterian, with travel throughout the Pittsburgh region, including UPMC Children's Hospital, UPMC Mercy, UPMC East, and other affiliated sites. This executive-level operational leadership role is responsible for overseeing complex inpatient and outpatient clinical operations across multiple locations and supporting the strategic growth, operational performance, and patient experience of a large, multidisciplinary service line. The Assistant Administrator will provide leadership to approximately 200 direct and indirect reports, primarily clinical staff, while partnering closely with physicians, operational leaders, and support departments to drive quality outcomes, operational excellence, financial performance, and employee engagement. The ideal candidate will have experience leading healthcare operations in both inpatient and outpatient settings, with preference given to those with exposure to surgical subspecialty operations. Success in this role requires strong analytical capabilities, exceptional people leadership skills, and the ability to effectively manage large teams in a complex healthcare environment.

Responsibilities

• Supervise and oversee the Department budgets (i.e., clinical practice plan, hospital, SOM, and research) with senior management staff of the Department and report to the Executive Administrator on expenses and revenues on a monthly basis to monitor and analyze performance against goals.
• Must posses thorough knowledge of grand procedures in order to advise faculty members regarding application for and administrators of grants.
• Assist and advise the Executive Administrator in the areas of research support, financial coordination, long-range planning and daily operations.
• Develop and recommend policy for the Department.
• Monitor the Department's operating statistics and referral patterns to isolate trends and changes, thus insuring that the Department is maintaining its place and competitive edge, as well as identifying new market areas.
• Serve as liaison and conduit for PSD, UPMC, and School of Medicine departments and resources. Identify and champion integration activities that result in reduced duplication of effort and maximization of resources.
• Work with the Executive Administrator and the faculty to develop the strategic direction and implement short and long-term goals for the Department which may include PSD, UPMC, and School of Medicine.
• Maintain a current knowledge of all types of health care organizations; including health maintenance organizations, preferred provider organizations, and provider-sponsored organizations.
• Prepare reports on the financial status of departmental and research funds.
• Coordinate activity of a variety of faculty committees including, but not limited to, PSD, UPMC, Hospitals, CEO, CFO, and other senior leadership.
• Oversee the management of off-site satellite offices, which include operational responsibilities, facilities management, recruiting, and physician relations.
• Serve as the departmental representative to the various medical school committees and demonstrate familiarity with the University and Hospitals policies.
• Coordinate and assist in the recruitment of faculty members which may include due diligence, practice valuations, pro forma financial projections, contracts negotiations, VISA issues, and evaluations of staffing levels.
• Ensure appropriate and high quality staffing of the department. Supervise departmental staff either directly or indirectly.
• Liaison for construction, renovation projects and building utilization. Assess existing needs and plan for new programs in order to meet the technical needs of the research instructional and at times, clinical programs.
• Serve as departmental representative in formal legal matters and interact with attorneys on issues related to billing and third party payers, risk management, employment and human resources grievances, and any other type of complaint filed against the department in a court of law.
• Determine the effectiveness of current departmental procedures and plans.
• Review, evaluate and provide recommendations on all practice acquisitions and valuations of potential and new faculty physicians/groups.
• Develop and implement new systems for efficient and improved utilization of operations.
• Monitor changes in federal and state law that relates to reimbursement and the impact of such on the Department.
• Supervise the development of grant funded and clinical trial proposals in the administration of departmental funds derived from research grant monies.
• Must be able to work with faculty committees and provide staff assistance as needed for the development and implementation of those policies and directives that are generated by faculty committees.
• Manage the activities of the medical residency coordinator(s).
• Maintain a current and in-depth knowledge of resource based relative value scale and its impact in the operations of the Department.
• Bachelor's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / 8 years of experience / 4 years in a management capacity
• OR- Bachelor's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / FMR Program Graduate / 6 years of experience / 4 years in a management capacity
• OR- Master's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / 6 years of experience / 4 years in a management capacity
• OR- Master's Degree in Health Care Administration, Business Administration, Finance, Accounting or related field / Fellowship Program Graduate / 4 years of experience / 4 years in a management capacity-
• Experience in health care setting, emphasizing accounting systems, knowledge of third party billing and reimbursement mechanisms, grant and contract administration, financial reporting, internal controls, operational management, information systems, and business planning are required. -
• Ability to work collaboratively with physicians, staff, CEO, CFO, corporate, university, hospital administration, and other senior leadership. -
• Knowledge of applicable federal, state, and local laws as they pertain to physician BU management, preferred. -
• Prior experience in an academic medical setting, preferred. -
• Prior experience in specialty administration, preferred.

Licensure, Certifications, and Clearances

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran