Administrative Assistant - Associate | Psych Consult Liaison

UPMC; Pittsburgh (Allegheny County); On-site; USD 42,000 - 56,000; Full time

Job summary

UPMC is seeking an Administrative Assistant - Associate to provide general administrative support to a department within its psychiatry consultation-liaison service across multiple facilities. The role involves coordinating schedules, maintaining calendars for lectures and attendings, and handling onboarding/offboarding materials for staff and faculty.

Under supervision, you will assist with billing, prepare reports, troubleshoot system issues, and track metrics using dashboards.

Qualifications

• High School diploma or equivalent.
• Up to 1 year administrative experience preferred.
• Working knowledge of MS Word, MS Excel, MS Outlook, PowerPoint and MS Exchange/Calendar.

Responsibilities

• Handle calls for psychiatry consultation-liaison team across 13+ UPMC hospitals.
• Create and distribute weekly staffing schedules.
• Maintain calendars for lectures, clinic director, and attendings.
• Update onboarding/offboarding info cards for staff and faculty.
• Provide administrative backup for supervisor and track metrics with dashboards.

Skills

Communication skills

Organizational skills

Scheduling

Record-keeping

Problem-solving

Education

High School diploma or equivalent

Tools

MS Office

MS Word

MS Excel

MS Outlook

MS PowerPoint

Job description

Under direct supervision the Administrative Assistant - Associate, provides general administrative support to a department or group of professionals.

Our service provides direct psychiatric consultation to general medical and surgical providers at various UPMC facilities, as well as engaging in academic, educational, and clinical collaborative activities.

Responsibilities:

Communication & Coordination

• Handle incoming calls for psychiatry consultation-liaison (C&L) team across 13+ UPMC hospitals, as well as faculty and staff.
• Interface with answering service and troubleshoot communication issues.
• Send out call schedules and update them in MedTrak.

Scheduling & Staffing

• Create and distribute weekly staffing schedules.
• Maintain calendars for C&L lectures, clinic director, and various attendings.
• Send lecture notifications and requests to faculty and staff for each rotation.

Administrative Support

• Update and distribute onboarding/offboarding info cards for staff, residents, medical students, and faculty.
• Assist with attending billing and prepare timely reports as requested.
• Provide administrative back-up for the Administrative Supervisor.
• Track metrics and maintain dashboards.

Technical & Operational Support

• Troubleshoot tech, staffing, and office suite issues.
• Perform other duties as assigned and adhere to system-wide competencies/behaviors.
• Report directly to the Administrative Supervisor; additional responsibilities may be assigned.
• High School diploma or equivalent.
• Up to one year administrative experience preferred.
• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software
• Ability to use applicable MS Suite products
• Knowledge of business processes and procedures
• Ability to use basic reasoning skills

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran