Administrative Coordinator

Roylo Partners; Philadelphia (Philadelphia County); On-site; USD 38,000 - 48,000; Full time

Job summary

Roylo Partners is hiring an Administrative Coordinator for an on-site role in Philadelphia. You will manage calendars, coordinate meetings, and prepare routine documents while ensuring accurate data entry and professional communication.

Applicants with administrative experience or related work in reception, service, education, or community settings are welcome. A high school diploma or equivalent is sufficient for consideration.

Qualifications

• Clear emails and accurate data entry required.
• Experience in administrative roles helpful but not mandatory.
• BA/BS not required; high school diploma suffices for consideration.

Responsibilities

• Coordinate calendars, meetings, and routine schedule changes.
• Prepare correspondence, agendas, and straightforward documents.
• Log incoming requests and follow up when information is missing.
• Maintain shared files and records with consistent naming and filing practices.
• Update trackers so open tasks have an owner and a next step.
• Respond to visitors, callers, and colleagues professionally.

Skills

Calendar management

Meeting scheduling

Email writing

Documentation

Record keeping

Communication

Education

High school diploma

Tools

MS Office

Office software

Job description

When a colleague asks for a document or a meeting time changes, the next step should be easy to find. We are hiring an Administrative Coordinator in Philadelphia to keep office information current and help requests reach the people who can act on them.

Keep the details in order

• Coordinate calendars, meetings, and routine schedule changes.
• Prepare correspondence, agendas, and straightforward documents.
• Log incoming requests and follow up when information is missing.
• Maintain shared files and records using consistent naming and filing practices.
• Update trackers so open tasks have an owner and a next step.
• Respond to visitors, callers, and colleagues professionally.

You will need to write clear emails, enter information accurately, and use common office software. Previous administrative experience is helpful, but we will also consider relevant work in reception, service, education, or community settings. A high school diploma or equivalent is sufficient for consideration.

The position is based on-site in Philadelphia. We consider applicants based on their ability to do the work, with reasonable accommodation available through the employer’s process.