Recruiting Coordinator

Einstellen.io; San Francisco (CA); On-site; USD 48,000 - 62,000; Part time

Job summary

Einstellen is partnering with a venture-backed, hyper-growth tech company in San Francisco, CA that is aggressively scaling its engineering and AI divisions. We are looking for a problem-solving, opportunity-finding Recruiting Coordinator with a sense of urgency, someone who wants to grow their career alongside a team of experts across energy, manufacturing, data center construction, and cloud services.

As a Recruiting Coordinator, you will serve as a key representative of the company’s mission,

Qualifications

• 2+ years of experience in recruiting coordination or similar high-volume support roles.
• Exceptional scheduling and calendar management with attention to detail.
• Polished, professional communication across candidate and internal interactions.
• Ability to handle confidential talent information with discretion.
• Strong ownership, organization, and prioritization.
• Collaborative, solutions-oriented mindset building relationships across functions.
• Genuine commitment to candidate experience and quality.
• Team player dedicated to continuous improvement and company growth.

Responsibilities

• Complex Scheduling: Drive high-volume interview scheduling across scaling technical, infrastructure, and/or corporate teams.
• Candidate Experience: Primary point of contact delivering a polished, candidate-first experience and coordinating interview logistics.
• Proactive Calendar Navigation: Resolve scheduling conflicts across leaders and stakeholders.
• Scalable Operational Excellence: Build scalable scheduling processes to support rapid hiring growth.
• Data Compliance: Ensure job descriptions are current and compliant within ATS/recruiting tools.

Skills

Recruiting & operations

Calendar management

Communication

Confidentiality

Ownership

Problem solving

Attention to detail

Team player

Job description

Einstellen is partnering with a venture-backed, hyper-growth tech company in San Francisco, CA that is aggressively scaling its engineering and AI divisions. We are looking for a problem-solving, opportunity-finding Recruiting Coordinator with a sense of urgency, someone who wants to grow their careers alongside a team of experts across energy, manufacturing, data center construction, and cloud services.

As a Recruiting Coordinator, you will serve as a key representative of the company’s mission, helping shape how top talent interacts with the company. In this high-impact role, you will be partnering with recruiters, hiring managers, and cross-functional teams, you will deliver a smooth, high-touch, and engaging candidate journey.

Contract Duration:

12 Month Contract with potential for contract to hire.

Pay Range:

$35-45/hr.

Key Responsibilities:

• Complex Scheduling: Drive high-volume interview scheduling across rapidly scaling technical, infrastructure, and/or corporate teams, coordinating multi-stakeholder interviews across varying levels of roles with speed and precision.
• Candidate Experience: Act as a primary point of contact for prospective hires, delivering a polished, candidate-first experience that reflects company’s standards of excellence and values. Partner with Recruiters to communicate interview logistics with clarity and urgency, ensuring both candidates and interviewers are fully prepared and aligned.
• Proactive Calendar Navigation: Navigate complex, ever-changing calendars across leaders and cross-functional stakeholders, proactively resolving scheduling conflicts before they become blockers.
• Scalable Operational Excellence: Build and maintain structured, scalable scheduling processes that support company's rapid hiring growth and enhance operational efficiency.
• Data Compliance: Ensure job descriptions are current, compliant, and maintained while upholding data accuracy and compliance within the ATS and additional recruiting tools.

Required Qualifications:

• Recruiting & Operations Background: 2+ years of experience in recruiting coordination, operations, or a similar high-volume support role within a fast-paced environment.
• Calendar Management Prowess: Exceptional scheduling and calendar management skills with strong attention to detail and a track record of managing heavy interview loads.
• Strong Communication: Exceptional communication skills. You are polished, professional, and approachable across all candidate and internal interactions.
• Confidentiality & Discretion: Proven ability to manage confidential talent information with discretion and sound judgment.
• Ownership: Highly organized with a strong sense of ownership. You know how to prioritize and ensure nothing falls through the cracks.
• Collaborative Problem-Solving: A collaborative, solutions-oriented mindset and the ability to build strong relationships with recruiters, leaders, and employees across a wide range of functions and levels.
• Attention to Detail & Candidate Experience: Keen attention to detail and a genuine commitment to delivering an exceptional candidate experience.
• Team Player: Absolute team-player dedicated to continuous improvement and company growth.

Preferred:

• Experience with Ashby ATS
• Proficient and/or passionate about AI trends and Talent Acquisition best practices
• Familiarity with SOP creation and workflow documentation