Administrative Coordinator

Ledgent Technology; Los Angeles (CA); On-site; USD 21,000 - 47,000; Full time

Job summary

Ledgent Technology is seeking an Administrative Coordinator, Investor Development & Early Career (CAP) in Los Angeles. The role provides administrative, recruiting, and program coordination support for early career talent initiatives, onboarding programs, and investor development activities.

You will partner with senior leaders, investment professionals, candidates, and new associates to coordinate events, onboarding experiences, training, and day-to-day operations.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• Experience in administrative support, recruiting coordination, event planning, project coordination, HR support, or related areas.
• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Excellent verbal, written, and interpersonal communication skills.
• Professional demeanor with the ability to interact effectively with candidates, employees, senior leaders, and external partners.
• High level of accuracy, attention to detail, and confidentiality.
• Ability to work independently while collaborating effectively with cross-functional teams.

Responsibilities

• Coordinate recruiting, onboarding, learning, and development programs from planning through execution.
• Organize program logistics, meeting schedules, training sessions, orientations, and special events.
• Manage participant communications, registration tracking, materials preparation, and post-event follow-up.
• Monitor project timelines and ensure deliverables are completed accurately and on schedule.
• Assist with feedback collection, surveys, reporting, and program evaluations.
• Support campus and early career recruiting initiatives through candidate communications and interview scheduling.
• Coordinate recruiting events, presentations, and candidate engagement activities.
• Ensure a positive candidate experience throughout the recruiting and onboarding process.
• Maintain recruiting records, candidate data, and related documentation.
• Provide administrative support to department leadership, including calendar management and meeting coordination.
• Arrange travel, process expense reports, and handle operational requests.
• Serve as a point of contact for internal and external stakeholders.
• Prepare agendas, meeting materials, reports, and presentations.
• Maintain confidential files, records, databases, and shared team resources.
• Draft, edit, and distribute professional communications, announcements, and program updates.
• Create and maintain PowerPoint presentations, Word documents, reports, and branded materials.
• Support development of training materials, recruiting collateral, and communication campaigns.
• Compile, organize, and analyze program data for reporting purposes.
• Develop charts, spreadsheets, dashboards, and tracking tools.
• Utilize AI and technology solutions to improve workflow efficiency and content creation.
• Review and validate information for accuracy, confidentiality, and professionalism.
• Identify opportunities to streamline administrative processes and improve team operations.

Skills

Organizational skills

Communication

Attention to detail

Time management

Independent work

Education

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Calendar management

Survey tools

AI productivity tools

Data management

Job description

Salary: USD0 - USD33.9 per hour

Duration – 6 Months

Max Pay – $33.91

Position Overview

The Administrative Coordinator, Investor Development & Early Career (CAP), provides comprehensive administrative, recruiting, and program coordination support for early career talent initiatives, onboarding programs, and investor development activities. This role serves as a key partner to senior leaders, investment professionals, candidates, and new associates by coordinating recruiting events, onboarding experiences, training programs, and day-to-day operations. The ideal candidate is highly organized, detail-oriented, proactive, and thrives in a fast-paced, collaborative environment.

Key Responsibilities

Program & Event Coordination

• Coordinate recruiting, onboarding, learning, and development programs from planning through execution.
• Organize program logistics, meeting schedules, training sessions, orientations, and special events.
• Manage participant communications, registration tracking, materials preparation, and post-event follow-up.
• Monitor project timelines and ensure deliverables are completed accurately and on schedule.
• Assist with feedback collection, surveys, reporting, and program evaluations.

Recruiting & Candidate Support

• Support campus and early career recruiting initiatives through candidate communications and interview scheduling.
• Coordinate recruiting events, presentations, and candidate engagement activities.
• Ensure a positive candidate experience throughout the recruiting and onboarding process.
• Maintain recruiting records, candidate data, and related documentation.

Administrative & Executive Support

• Provide administrative support to department leadership, including calendar management and meeting coordination.
• Arrange travel, process expense reports, and handle operational requests.
• Serve as a point of contact for internal and external stakeholders.
• Prepare agendas, meeting materials, reports, and presentations.
• Maintain confidential files, records, databases, and shared team resources.

Communications & Presentation Development

• Draft, edit, and distribute professional communications, announcements, and program updates.
• Create and maintain PowerPoint presentations, Word documents, reports, and branded materials.
• Support development of training materials, recruiting collateral, and communication campaigns.

Reporting, Technology & Process Improvement

• Compile, organize, and analyze program data for reporting purposes.
• Develop charts, spreadsheets, dashboards, and tracking tools.
• Utilize AI and technology solutions to improve workflow efficiency and content creation.
• Review and validate information for accuracy, confidentiality, and professionalism.
• Identify opportunities to streamline administrative processes and improve team operations.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• Experience in administrative support, recruiting coordination, event planning, project coordination, HR support, or related areas.
• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
• Excellent verbal, written, and interpersonal communication skills.
• Professional demeanor with the ability to interact effectively with candidates, employees, senior leaders, and external partners.
• High level of accuracy, attention to detail, and confidentiality.
• Ability to work independently while collaborating effectively with cross-functional teams.

Technical Skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Calendar Management Systems
• Survey and Reporting Tools
• AI Productivity Tools
• Data Management and Record Keeping

Core Competencies

• Program Coordination
• Event Planning
• Executive Administration
• Stakeholder Management
• Time Management
• Problem Solving
• Relationship Building
• Attention to Detail
• Process Improvement
• Adaptability and Initiative