Administrative Coordinator

Cynet Systems Inc; Fremont (CA); On-site; USD 60,000 - 80,000; Part time

Job summary

Join a forward-thinking organization in Fremont, where you will play a crucial role in supporting community engagement and administrative functions. This position offers a dynamic work environment where you'll greet visitors, assist with office events, and manage communications across various platforms. Ideal candidates are open to new ideas and have experience working with diverse communities, including college-aged students and LGBTQ+ populations. Embrace the opportunity to contribute to a vibrant community while enhancing your skills in event coordination and customer service.

Qualifications

• Open to new ideas and learning new technologies.
• Experience working with college-aged students and/or LGBTQ+ populations.

Responsibilities

• Greet visitors and answer general questions about the office.
• Assist with tasks in preparation for office events.
• Monitor email accounts and forward pertinent messages.

Skills

Communication Skills

Organizational Skills

Customer Service

Event Coordination

Education

High School Diploma

Experience with Diverse Communities

Tools

Canva

Microsoft Office 365

Google Drive

Slack

MailChimp

Job description

Job Description:

Pay Range: $19.11hr - $24.11hr

Space Related Tasks:

• Greet visitors and answer general questions about office, mission, values.
• Inventory/upkeep office supplies, including: safer XX supplies, community pantry, and community fridge items.
• Assist with the daily opening and closing of the space for community hours.
• Work with interns to keep the space tidy and update announcement boards.
• Help with any printing/photocopying needs for staff and students.
• Coordinate office upkeep with central maintenance as needed.

Administrative Support:

• Assist with tasks in preparation for office events, including but not limited to: food and supply orders, advertising signature events, coordinating with partner offices and student organizations across campus, and signature event setup/breakdown.
• Schedule space reservations and/or virtual meetings as needed.
• Review space use training/protocols and train users on specifics.
• Support management on other projects as needed.

Communications:

• Monitor email accounts and forward pertinent/timely messages as needed.
• Compile relevant events and information to distribute through Offices’ weekly newsletter.
• Monitor official social media accounts and email distribution lists.
• Draft and post website content updates as needed.
• Ensure the digital presence of the QuOffice (social media, website, newsletter, etc.) is accessible.
• Update brochures and flyers.

Preferred Qualifications:

• Open to new ideas and learning new technologies.
• Experience and comfort with diverse *** and Trans communities.
• Experience working with college-aged students and/or LGBTQ+ populations.
• Experience with the following platforms/software: Canva, Microsoft Office 365, Google Drive, Slack, MailChimp.