Administrative Coordinator

Carbon Mapper, Inc.; California (MO); Remote; USD 50,000 - 70,000; Full time

Job summary

An innovative non-profit organization is seeking an Administrative Coordinator to enhance operations and support the Impact and Communications Teams. This role is crucial for managing complex administrative tasks, ensuring efficient workflows, and maintaining confidentiality. The ideal candidate will possess strong organizational skills, effective communication abilities, and a knack for multitasking. Join a passionate team dedicated to driving greenhouse gas emission reductions and making impactful data accessible. This position offers a competitive salary and a comprehensive benefits package, making it an excellent opportunity for those looking to contribute to meaningful environmental work.

Benefits

Health Coverage

Dental Coverage

Vision Coverage

Life Insurance

Generous Time-Off Policy

Professional Development

Short-term Disability

Long-term Disability

Qualifications

• 5-6 years of experience in an administrative role.
• Proficiency in Google Workspace and MS Office Suite.
• Strong organizational and multitasking abilities.

Responsibilities

• Manage workflows and ensure deadlines are met.
• Coordinate internal and external meetings and communications.
• Assist with planning and organizing travel arrangements.

Skills

Administrative Support

Project Management

Google Workspace

MS Office Suite

Communication Skills

Organizational Skills

Problem-Solving

Confidentiality

Education

High School Diploma

Bachelor's Degree (Preferred)

Tools

Google Workspace

MS Office Suite

Job description

About Carbon Mapper

Carbon Mapper is a non-profit organization based in Pasadena, CA with the mission to drive greenhouse gas emission reductions by making methane and carbon dioxide data accessible and actionable. We leverage remote sensing technology to detect, pinpoint, and quantify methane and carbon dioxide (CO2) emissions at the scale of individual facilities. All of our methane and CO2 data is made publicly available for non-commercial use on our Carbon Mapper Data Portal to provide decision makers with the information they need to prioritize and take mitigation action.

Carbon Mapper also works with stakeholders and decision makers to fill data gaps, lead on cutting edge science, collaborate to drive reductions, and advance education and insights on emissions globally. To do this, we work with partners to leverage a constellation of satellites. Data from these satellites will offer the next major step in scaling up the organization's robust data portal featuring

thousands of direct observations of global methane and CO2super-emitters.

To learn more about Carbon Mapper, please visit us athttps://carbonmapper.org.

To view our data, please visit us athttps://data.carbonmapper.org.

Position Summary

The Administrative Coordinator will play a key role in providing support to the Impact and Communications Teams, ensuring the smooth functioning of day-to-day administrative tasks and improving operations efficiency. This role involves performing a wide range of complex and confidential administrative support duties which require strong organizational skills, responsiveness, effective prioritization, and attention to detail.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

•Project Management:

o Assists with the implementation of department or team projects, systems,

procedures, and policies in accordance with management directives.

oManage workflows and ensure deadlines are met.

oImplement and improve policies and procedures as needed.

oAid in budget preparation.

oManage the team’s annual performance review process.

oHandle sensitive information with discretion and maintain confidentiality.

•Document Management:

oCreate, organize and manage the department’s records, databases and electronic filing system.

oEnsure that document management practices comply with company policies and relevant laws, regulations, and industry standards.

•Research and Data Gathering:oConduct research.

oAssist in the preparation of reports, presentations, spreadsheets, correspondence and other documents.

oDraft and edit correspondence as needed.

•Calendar Management:

oManage and coordinate department/team schedules and meetings.

oDaily tracking of team members’ work hours to input into the company’s time- tracking system.

•Communication:

oHandle incoming and outgoing communications, including emails, phone calls, and correspondence.

oFacilitate communications between internal departments and external parties.

oFirst point-of-contact for department administrative matters or other inquiries.

•Meeting Coordination:

oSetting up and coordinating internal and external meetings, conference calls and staff gatherings, including preparing agendas, taking minutes, and following up on action items.

oCoordinate and manage logistics for meetings or company events, including

preparing materials, securing meeting venues, and assessing technology and

food/beverage needs.

•Travel Coordination:

oAssist with planning and organizing travel arrangements, including flights,

accommodations, and ground transportation.

oUpload department head travel receipts into company’s credit card platform.

•Other Duties:

oAssist other departments/teams and office staff as needed.

oAssist with planning companywide events.

oProvide training and support to team members when company systems or

procedures are newly implemented.

oOther duties within scope of the position as required.

Minimum Qualifications (Knowledge, Skills, and Abilities)

Must-Have Skills & Experience

•5 - 6 years of proven experience in an administrative role

•Effective written/verbal communication and interpersonal skills

•Ability to prioritize tasks and manage workload efficiently

•Proficiency in Google Workspace and MS Office suite (Word, Excel, PowerPoint, Outlook) and other office management software tools

•Strong organizational and multitasking abilities

•Ability to work independently and as part of a team

•Strong attention to detail and problem-solving skills

•Ability to handle confidential information responsibly

•Customer-service orientated

•Knowledge of basic bookkeeping and budgeting procedures

Nice-to-Have Skills

•Knowledge of basic bookkeeping and budgeting procedures

Location

Carbon Mapper is headquartered in Pasadena, California, but we embrace the virtual office and are continuing to grow our team across the United States. In order to support their client teams effectively, the Administrative Coordinator will be hired in the Central or Eastern time zones.

Compensation

The total compensation for this opportunity includes a base salary range of $50,000 - $70,000/year. This is our target compensation range and is subject to multiple factors including level, experience, and location. As you go through our interview process, our recruiter will work with you to identify a competitive base salary within the proposed range.

Benefits

As a Carbon Mapper employee, you will have access to a wide range of benefits including affordable health coverage (medical, dental, vision), short-term/long-term disability, life insurance, a generous time-off policy, professional development, and more.

To apply, please visit us athttps://carbonmapper.org/about/careers

Carbon Mapper is an equal opportunity employer that believes a diverse team will not just lead to a better working environment, but will also help us create better products and services.

Carbon Mapper is committed to the full inclusion of all qualified individuals. If any reasonable accommodation is needed in our process, please reach out [e-mail].