Legal Administrative Coordinator - IP Trademark

Morgan Lewis; Boston (MA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A leading global law firm seeks a Legal Administrative Coordinator to support the IP Trademark Practice Group. The role emphasizes superior client service and requires maintaining an in-office presence. Responsibilities include administrative support, managing calendars, and coordinating meetings. Candidates should have a Bachelor's degree and relevant experience, particularly in a law firm setting.

Qualifications

• At least two years of administrative support experience.
• Previous law firm experience required.

Responsibilities

• Provides administrative, secretarial, and document processing support.
• Maintains attorney calendar and advises on appointments.
• Coordinates meetings and arranges travel.

Skills

Organizational Skills

Attention to Detail

Written Communication

Verbal Communication

Interpersonal Skills

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

PDF Software

Job description

Legal Administrative Coordinator - IP Trademark page is loaded

Legal Administrative Coordinator - IP Trademark

Apply locations Boston, Massachusetts time type Full time posted on Posted 2 Days Ago job requisition id R3476

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the IP Trademark Practice Group. Reporting to the Administrative Support Manager this position will be responsible for providing a broad range of administrative, secretarial and document processing support with guidance to the assigned Practice Group in an environment where superior client service is emphasized and practiced.

Maintaining an in-office presence is important to delivering our services through an integrated and collaborative work culture. Firm policy requires this role to work in the office three days per week as scheduled by their manager unless client demands, or another accommodation approved by their practice group, require them to be elsewhere.

PRIMARY FUNCTIONS AND RESPONSIBILITIES

• Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.

• Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.

• Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set-ups.

• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.

• Assists with time entry.

• Processes new business intake, related forms, and correspondence.

• Processes expense reports and invoices; arranges check requests; monitors through completion.

• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.

• Coordinates or assists with printing, scanning, copying of documents and/or sending of same.

• Provides legal research, case support and project assistance.

• Other administrative duties as assigned.

EDUCATION AND EXPERIENCE

• Bachelor’s degree and at least two (2) years of administrative support experience, or equivalent combination of education and experience.

• Previous law firm experience required.

• Experience with court rules and filing procedures.

• Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.

• Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.

• Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work autonomously while also functioning effectively in a team environment.

• Exhibits strategic thinking and initiative in handling assignments and projects.

• Works productively and effectively with all personnel as part of a client service team.

• Demonstrates excellent client communication skills.

• Flexibility to work overtime required.

Qualified candidates must apply online by visiting our website at www.morganlewis.com and selecting “Careers.”

#LI-Hybrid

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [e-mail]

If hired, y our employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

About Us

At Morgan Lewis, we work in collaboration around the world—always ready to respond to the needs of our clients and craft powerful solutions for them. From our offices in strategic hubs of commerce, law, and governmentin North America, Asia, Europe, and the Middle East, we work with clients ranging from established, global Fortune 100 companies to enterprising startups.

We provide comprehensive litigation, corporate, finance, restructuring, employment and benefits, and intellectual property services in all major industries, helping clients address and anticipate challenges across vast and rapidly changing landscapes. And we approach every representation with an equal commitment to first understanding, and then efficiently and effectively advancing, the interests of our clients and arriving at the best results.

SEARCH FIRMS: Morgan Lewis does not accept resumes or referrals from search firms for most staff positions. If you are a search firm, employment agency, or representative of either, you will not be compensated in any way for your referral of a candidate to a position not approved for agency recruiters and/or for an inquiry submitted to anyone other than the recruiting contacts as listed on our main website.