Administrative Coordinator

Natural Resources Defense Council; San Francisco (CA); Hybrid; USD 55,000 - 62,000; Full time

Job summary

A leading environmental advocacy organization is seeking an Administrative Coordinator to support its Litigation team. This role involves providing administrative and logistical support, managing budgets, and assisting with hiring processes. The position requires strong organizational and communication skills, with a commitment to the organization's mission. This is a hybrid role based in various offices.

Qualifications

• 1-3 years of relevant experience or equivalent education/experience.
• Flexibility to work paid overtime when needed.

Responsibilities

• Provide administrative and logistical support to the Litigation Team.
• Assist with administration of NRDC’s Continuing Legal Education program.
• Support team hiring processes, including intern hiring.

Skills

Organizational skills

Communication skills

Problem-solving skills

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

NRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet's wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded in 1970, and our people helped write some of America's bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices in Beijing; Bozeman, Montana; Chicago; New Delhi; New York; San Francisco; Santa Monica; and Washington, D.C.

NRDC is seeking an Administrative Coordinator to work with the Litigation team in any of our primary offices – Chicago, New York, Washington, D.C., San Francisco, or Santa Monica.

Position Summary

The Administrative Coordinator provides administrative and operations support for the Litigation team and team members.

Responsibilities

1. Provide administrative and logistical support to the Litigation Team, working closely with the Litigation Operations Manager, Litigation Paralegals, and Litigation Team Managers. This includes: budgeting and accounting support, processing invoices, maintaining contracts, preparing reports, tracking spending, supporting contract submissions, and maintaining electronic filing systems.
2. Support team hiring processes, including intern hiring, application tracking, and materials management.
3. Assist with administration of NRDC’s Continuing Legal Education program.
4. Provide administrative support to team members, including scheduling appointments, drafting and proofreading materials, creating expense reports, booking travel, and organizing meetings and events.
5. Support effective communication within the department and with external partners.

The above duties are not exhaustive; other responsibilities may be assigned.

Qualifications

• High School Diploma or GED with 1-3 years of relevant experience, or equivalent education/experience.
• Commitment to NRDC’s mission, values, and DEI principles.
• Ability to learn new systems and technology quickly.
• Strong organizational, communication, and problem-solving skills.
• Flexibility to work paid overtime when needed.
• Proficiency with Microsoft Office; ability to learn additional software.
• Ability to travel to NRDC offices as needed.

NRDC values diversity, equity, and inclusion and encourages applications from underrepresented groups. We are an equal opportunity employer. The salary range for this position is $55,500 to $61,500. Our offices operate in a hybrid model, and vaccination is required unless an exemption is granted.