Administrative Fellowship Coordinator

Massachusetts General Hospital; Boston (MA); Remote; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a Fellowship Coordinator to provide essential administrative support to its Addiction Medicine Fellowship and Integrated Substance Use Disorder Training Program. This role involves coordinating program activities, managing finances, and ensuring compliance with reporting requirements. The ideal candidate will excel in communication, possess strong organizational skills, and be able to work independently while engaging effectively with both clinical and administrative staff. Join a mission-driven team dedicated to improving access to evidence-based treatment for substance use disorders.

Qualifications

• 3-5 years of experience in administrative or program support.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Coordinate the Addiction Medicine Fellowship and ISTP programs.
• Assist in day-to-day administrative tasks related to program management.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Data Management

Customer Service

Education

High School Diploma

Associate's Degree

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Job description

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Position Type: Per diem

Job Summary

Responsible for coordinating multiple large-scale program activities and providing administrative support, ensuring operational efficiency and alignment with organizational goals. Facilitates communication across departments, monitors program timelines, and supports project implementation to enhance program effectiveness. Contributes to reporting and data analysis to assess program impact and support strategic improvements. Provides guidance and support to other team members.

Essential Functions

• Assist in the day-to-day administrative tasks related to program management.
• Maintain accurate and organized program documentation, including project plans, reports, and correspondence.
• Assist in the planning and execution of events related to hospital programs, such as workshops, training sessions, and community outreach activities.
• Enter and manage program-related data, ensuring accuracy and completeness.
• Communicate with program participants and stakeholders, providing information, collecting feedback, and addressing inquiries.
• Assist with the financial operations of the program.

Qualifications

Education

• High School Diploma or Equivalent required; Associate's Degree in a Related Field of Study preferred.

Can this role accept experience in lieu of a degree? No

Licenses and Credentials:

Experience in administrative or program support for 3-5 years required.

Knowledge, Skills, and Abilities

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and data management software.
• Detail-oriented with a focus on accuracy in record-keeping and data entry.
• Ability to work collaboratively in a team environment.

Additional Job Details

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs - 35lbs
• Carrying Occasionally (3-33%) 20lbs - 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

General Summary / Overview Statement

The Fellowship Coordinator provides key administrative support to the Addiction Medicine Fellowship (AMF) and the Integrated Substance Use Disorder Training Program (ISTP). These programs aim to improve access to evidence-based treatment for substance use disorder (SUD) within the hospital-wide Program in Substance Use and Addiction Services (PSAS). The role requires flexibility, independence, strong communication skills, and the ability to engage with clinical and administrative staff effectively.

Principal Duties and Responsibilities

• Coordinate the Addiction Medicine Fellowship and ISTP programs.
• Support the development, implementation, and management of fellowship activities, including application processes, interviews, scheduling, and orientation.
• Manage program finances, expenses, and social media presence.
• Represent the fellowship at meetings and liaise with external organizations.
• Coordinate evaluation processes, grant activities, and ensure compliance with reporting requirements.
• Support the Fellowship Program Director(s) with administrative tasks, including calendar management and expense reports.

Qualifications

Skills, Abilities, and Competencies Required

• Analytical, organized, and able to prioritize multiple tasks.
• Excellent customer service, interpersonal, and communication skills.
• Exceptional organizational skills and flexibility.
• Advanced computer skills, including Word, Excel, databases, and internet applications.
• Independent decision-making ability.

Education

• Associates degree or equivalent required; Bachelor's degree preferred.

Experience

• 2-3 years of related experience preferred.

Remote Type: Remote

Work Location: 100 Blossom Street

Scheduled Weekly Hours: 0

Employee Type: Per Diem

Work Shift: Day (United States of America)

EEO Statement:

The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, or other protected status. Reasonable accommodations are provided for individuals with disabilities during the application and interview process. For accommodations, contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

Defines effective leadership behaviors and skills critical for success, used for performance evaluation, hiring, development, and talent management across the system.