Supply Chain Admin Coordinator (On‑Site NJ)

Ultimate Staffing; New Jersey; On-site; USD 23,000 - 32,000; Full time

Job summary

Ultimate Staffing Services is actively seeking a Temporary Administrative Coordinator to join their client's team in New Jersey. This role is essential in supporting critical supply chain, inventory, customs compliance, and administrative projects.

The candidate will work closely with Supply Chain, Logistics, Customs Compliance, Product Management, and Global teams on both project-based and day-to-day operational activities.

Qualifications

• High School Diploma or equivalent required, Associate's or Bachelor's degree preferred.
• 1-3 years of administrative, supply chain, logistics, operations, or related experience.
• Proficient with Microsoft Office (Excel, Outlook, Word, PowerPoint) and data handling.
• Ability to organize large volumes of documentation and maintain accuracy.
• Experience with ERP, Power BI or reporting tools is preferred.

Responsibilities

• Assist with customs compliance projects, including data gathering and document review.
• Retrieve, organize, and maintain import and export records.
• Support review of customs entry packets, invoices, packing lists, and related shipping docs.
• Track shipment information, booking numbers, tracking numbers, bills of lading, and entry numbers.
• Maintain files and supporting documentation for audits and regulatory requirements.
• Coordinate with internal teams for technical documentation and product information.
• Enter, validate, and maintain data in Excel and company systems.
• Compile reports and analyze data for inventory, purchasing, and compliance projects.
• Track project milestones and provide status updates.
• Assist with databases, spreadsheets, and reporting tools; data cleanup and reconciliation.
• Schedule meetings and coordinate project activities; prepare presentations and reports.
• Assist with document retention and filing; support special projects and process improvements.
• Provide cross-functional support to other Supply Chain and Operations areas as needed.

Skills

Communication skills

Attention to detail

Multitasking

Education

High School Diploma or equivalent

Associate's degree

Bachelor's degree

Tools

Microsoft Excel

Outlook

Word

PowerPoint

ERP systems

Power BI

Job description

Ultimate Staffing Services is actively seeking a Temporary Administrative Coordinator to join their client's team in New Jersey. This role is essential in supporting critical supply chain, inventory, customs compliance, and administrative projects.

The candidate will work closely with Supply Chain, Logistics, Customs Compliance, Product Management, and Global teams on both project-based and day-to-day operational activities.