Operations Coordinator

Paso Robles & Templeton Chamber of Commerce and Visitor Center; Paso Robles (CA); On-site; USD 33,000 - 37,000; Full time

Job summary

United Staffing Associates is recruiting on behalf of a specialty manufacturing company in North County for an Operations Coordinator. This is a hands-on role for a detail-oriented professional who is highly proficient in Excel, enjoys building and running reports, and can balance administrative, accounting, customer service, and operational responsibilities in a fast-paced environment.

Key duties include answering phones, invoicing support, data entry in SAP, and creating Excel reports, with

Qualifications

• Strong proficiency in Microsoft Excel, including formulas, reporting, and data management.
• Ability to build, maintain, and analyze reports following detailed instructions.
• Experience with invoicing, accounts receivable, reconciliations, or accounting support is preferred.
• Excellent organizational skills and attention to detail.
• Professional phone etiquette and written communication skills.
• Ability to prioritize multiple tasks with urgency.
• Valid California driver's license if required for local deliveries.

Responsibilities

• Serve as the first point of contact by answering phones with a polished and professional demeanor
• Communicate with domestic and international customers in a courteous and professional manner
• Assist with accounts payable by reviewing invoices, coding expenses, and maintaining accurate documentation
• Reconcile monthly credit card statements and match receipts to transactions
• Perform accurate data entry and transaction processing in SAP (ERP experience preferred; training available)
• Create, maintain, and run Excel reports using formulas, sorting, filtering, and data analysis tools
• Maintain organized electronic and paper filing systems
• Assist with inventory reconciliation, including monthly and annual physical counts
• Provide administrative and operational support to company leadership
• Pick, pack, and prepare temperature-sensitive products for shipment
• Track outbound shipments and proactively resolve delivery issues
• Make occasional local deliveries using a company vehicle
• Cross-train in multiple departments to support daily operations as needed

Skills

Excel

SAP ERP

Administrative skills

Tools

SAP

Job description

United Staffing Associates is recruiting on behalf of a specialty manufacturing company in North County for an Operations Coordinator. This is a hands-on role for a detail-oriented professional who is highly proficient in Excel, enjoys building and running reports, and can balance administrative, accounting, customer service, and operational responsibilities in a fast-paced environment.

Key Responsibilities

• Serve as the first point of contact by answering phones with a polished and professional demeanor


• Communicate with domestic and international customers in a courteous and professional manner


• Assist with accounts payable by reviewing invoices, coding expenses, and maintaining accurate documentation


• Reconcile monthly credit card statements and match receipts to transactions


• Perform accurate data entry and transaction processing in SAP (ERP experience preferred; training available)


• Create, maintain, and run Excel reports using formulas, sorting, filtering, and data analysis tools


• Maintain organized electronic and paper filing systems


• Assist with inventory reconciliation, including monthly and annual physical counts


• Provide administrative and operational support to company leadership


• Pick, pack, and prepare temperature-sensitive products for shipment


• Track outbound shipments and proactively resolve delivery issues


• Make occasional local deliveries using a company vehicle


• Cross-train in multiple departments to support daily operations as needed

Qualifications

• Strong proficiency in Microsoft Excel, including formulas, reporting, and data management


• Ability to build, maintain, and analyze reports while following detailed instructions


• Previous administrative experience with invoicing, accounts receivable, reconciliations, or accounting support


• Excellent organizational skills and attention to detail


• Professional phone etiquette and written communication skills


• Ability to prioritize multiple tasks and respond with a strong sense of urgency


• Experience with SAP or another ERP system is a plus


• Ability to lift up to 55 lbs as needed


• Valid California driver's license with a clean driving record

Schedule

• Monday–Friday


• 7:30 AM–4:00 PM (30-minute lunch)


• Occasional overtime may be required

Pay

• $24–$27/hr, depending on experience

If you're an organized professional with advanced Excel skills, strong administrative experience, and the ability to thrive in a fast-paced manufacturing environment, we'd love to hear from you.