Administrative Coordinator

Manufacturing Inc; East Killingly (CT); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Incentive bonus program

Structured training and growth

Job summary

Spherion is seeking an Administrative Assistant / Office Support to bolster accounting and operations teams with routine administrative tasks. The role emphasizes dependable, organized individuals who can follow established processes across day-to-day office needs.

Primary duties include basic bookkeeping, data entry, document management, and Excel-based reporting, with opportunities for training and growth in a manufacturing environment.

Qualifications

• Familiarity with basic bookkeeping principles and entry-level AP/AR operations.

Responsibilities

• Manage filing, scanning, and document organization; set up project/job folders.

Skills

Administrative tasks

Data entry

Microsoft Excel

General ledger

Accounts payable

Accounts receivable

Document management

Communication

Tools

QuickBooks

Microsoft Office

Excel

Outlook

Google Drives

Job description

Job Description

Spherion is looking for an Administrative Assistant / Office Support professional to join our team. This support-level role focuses on completing routine, administrative tasks to assist our accounting and operations staff, allowing them to remain focused on primary responsibilities. The ideal candidate will be dependable, well-organized, comfortable with computers and standard software, and capable of executing established processes seamlessly across various day-to-day office needs.

Benefits and Compensation

• Competitive Pay: $25/hr DOE to start! If you are transitioning from another Accounting role, we offer great starting rates for our second-shift hours.
• Comprehensive Benefits: Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program.
• Career Advancement: Access to specialized training in plant machine operator or assembly techniques and fast-track promotion opportunities.

Responsibilities Include

Document Management & Clerical Duties:

Manage filing, scanning, and document organization. Set up and maintain project/job folders while organizing files in Google drives and secondary databases.

Accounting & Financial Support:

Deliver basic Accounts payable, accounts receivable, and overall Bookkeeping support. Prepare routine Journal entries for financial tracking and organize credit card receipts and documentation.

Office & Operational Logistics:

Handle office supply ordering and inventory, process mail and shipping, manage fleet/office administrative needs, and maintain workplace inventory.

Project & Compliance Tracking:

Assist with COI (Certificates of Insurance) requests and tracking, manage lien waivers, track project documents, and organize inventory.

Paperwork & Data Entry:

Perform general data entry, basic record maintenance, and prepare routine field and service paperwork. Maintain clear digital records across internal platforms and Google drives.

Administrative & Software Support:

Provide reliable Administrative support to office leadership, generate standard administrative reports using microsoft Excel, and record transactions in quickbooks.

Reporting & Task Assistance:

Draft routine operational reports and spreadsheets using microsoft Excel to offer ongoing Administrative support across departments.

Team Collaboration:

Execute additional tasks, routine clerical duties, and general Administrative support under the direction of accounting and operations personnel.

Skills and Qualifications

Office & Software Proficiency:

Comfortable using standard software suites including Microsoft Office, microsoft Excel, Outlook email, and basic cloud storage like Google drives.

Accounting & Bookkeeping Knowledge:

Familiarity with basic Bookkeeping principles, entry-level Accounts payable, accounts receivable operations, and drafting simple Journal entries.

Financial Software Familiarity:

Experience or willingness to learn accounting software such as quickbooks, Quantum, Payroll4Construction, or Certified Payroll processing.

Core Core Administrative Traits:

Highly organized, dependable, detail-oriented, and able to follow established procedural guidelines.

Industry Background:

Prior experience performing Bookkeeping or general administrative work in a construction office is helpful, but not required.

Accounting Concepts:

Fundamental understanding of general ledger updates and basic Journal entries.

What's in it for You

Competitive Pay Structure:

Competitive starting hourly rate of $25/hr with structured full-time hours (Monday-Friday, 8:00 AM - 4:30 PM).

Clear Task Guidance:

Work under direct support from experienced accounting staff with established workflows and explicit task guidance.

Broad Skill Exposure:

Gain exposure to diverse operational software tools like quickbooks, specialized construction platforms, and core workplace software like microsoft Excel.

Balanced Workday:

Enjoy a predictable schedule with a 1/2 hour unpaid lunch break taken flexibly between 11:00 AM and 1:00 PM.

Financial & Administrative Growth:

Hands-on experience executing Accounts payable tracking and procedural financial support.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status